Executive Assistant to CEO

Job Role: EA to the CEO

Shri Educare Limited invites smart, energetic and creative educationists to be a part of the family. We are looking for someone who can initiate, develop and be a part of our quest for excellence in sphere of education. To provide effective, dynamic support to SEL and its schools (if needed) so that they build effective systems and process. 

Purpose:

• To enable regular, effective and quality reviews by the CEO of all school and business-related activities, in line with the APC and the budget. 

• To participate in preparation of long-term strategic plan by providing inputs through cost benefit analysis and review of operational and financial records. 

• To prepare annual business plan and budget as a part of the APC process for SEL and set up periodic reviews with the relevant SEL team members. To facilitate reviews of all the Process and Operations Head on a monthly basis. 

• To Coordinate and consolidate the APC of various schools and facilitating CEO reviews of the same on a periodic basis. 

• To review monthly MIS for SEL and provide support to CEO towards taking key business decisions. 

• To assist BLT team to formulate projects to be taken up (along with detailed feasibility) and presented to the CEO up from time to time. 

• To facilitate and support the CEO by representing key data metrics to help in the decision making process.

Operating Environment 

There is fierce competition in the education sector today. The school business is seen as a lucrative opportunity, leading many competitors to expand and start their own franchise models both within India and internationally. SEL Business has now transitioned from the Turnaround phase to the Growth phase. 

We currently have over 50+ schools, and one of the client's key expectations is timely and accurate information for decision-making. They also expect support from us in all aspects of implementing policies and procedures. In establishing these services, this role will be critical when it comes to data management and timely analysis of SEL and all its schools.

Principal accountabilities & responsibilities: 

Effective analysis of the business MIS (monthly, mid year and annual):

• Analysis of the MIS on monthly basis of various departments & understanding the root cause of the variance for a smooth review at the CEO level.
• Presenting the consolidated process review status to CEO with highlights on the areas which need business attention.
• Validating the process data with business financials, analyzing the gaps and working towards process improvements to remove the same
• Ensure that the Updation of the control points / themes / programs taken by process /operations heads including their team and their definitions are in place.
• Coordinate with different processes and consolidate data for business review by the CEO.
• Understand ShriConnect completely and prepare and analyze various school operations (both Consultancy and ShriConnect)
• Preparation and custodian of the SEL annual Calendar including visits, program, events etc. of SEL team.

Support to CEO:

• Supporting the CEO in monitoring / implementation / analysis in any area as required by him from time to time.
• Coordinate reviews and prepare the agenda, the points for discussions and help the CEO in analysis of the key issues for discussion.
• Supporting the CEO in preparing for leadership and communication meetings, CEOs communications & business presentations etc.
• Use the exposure across the different schools for various comparisons and mapping best practices.
• Coordinate with the various promoters and Team Heads of various SEL schools for various meetings and action points.
• Coordinate with Kartik’s office for various meetings and discussions.
• Coordination with external world for various meetings and interactions.
• Participate in all BLT / Review meetings of the CEO.
• Manage CEO’s calendar including visit, meetings, bookings etc.

Timely APC completion every year :

• Facilitating the annual planning process in SEL along with all the Process and Operation Heads.
• Facilitate the deployment of themes and control points by the BLT across SEL is in place.
• Providing assistance to the BLT for ensuring the documentation of all the themes, activities, control points etc. are deployed as per the guideline.
• Preparing the APC documents for various Phases ie 0,1,2 and Final phase.

Strategic Planning Cycle:

• Contribute and help in the preparation of strategic plans of the business.
• Understand the macro and microenvironment and their impact on the school business.
• Monitor plans and ensure all plans are executed and the goals are achieved as per plan.

Correct and timely budget preparation:

• Assist and co-ordinate the preparation of annual budget.
• Analyse operational and financial records and reports and suggest areas of improvements.
• Work with operations and processes to compile data necessary to analyze and determine operational and financial performance.

Environment Scanning:

• Scanning of environment to facilitate business in making informed decisions as well keeping abreast of the regulatory framework of the industry.
• Work closely with the CEO in formulating the strategy.
• CBSE/ICSE/IGCSE/IB compliance updates on regular basis.

Decision making boundaries:

• Source of daily and monthly MIS data.
• Improvements to be taken up in annual budgets in discussion with respective BLT members.
• Source of data for project feasibility preparation.
• Project resource planning in discussion with respective project managers.
• Final content of documents and presentations to be used for CEO review.
• Recommendations given to management (CEO) for - (i) capital expenditure proposals based on cost benefit analysis; (ii) areas of concern to be addressed to ensure efficient business performance; (iii) project feasibility and strategy Challenges of the role.
• Planning, executing and delivering work in limited time.
• Handling multiplicity of tasks which are of varying nature (e.g. real time data collection for cost benefit analysis to ensure correct decision making, monthly performance reviews, new feasibility preparation, ensuring correct project accounting.
• Feasibility work and ad hoc issues require working in unknown areas where self-motivation and drive are needed to reach a result.
• Operational analysis / support to CEO & BLT requires a great deal of sensitivity and mental agility to seek out information.
• Coordinating and extracting information from respective process and teams by overcoming basic differences in terms of working environment, culture, etc.

Position specification:

• Educational Qualification - Post Graduate / MBA (in any stream, Finance may be preferred).
• Nature of experience - Data Analysis, MIS, Projects, (Understanding data educational business environment)
• Duration of experience -  2 – 5 Years. We are open to hiring freshers as well (MBA Freshers).
• Role specific competencies - Compliance, Job Knowledge, Quality Orientation, Planning and Execution, Achievement Orientation, Communication, Analysis, Team Working