Executive Assistant To Chief Executive Officer

This role is for one of Weekday’s clients
Salary range: Rs 300000 - Rs 450000 (ie INR 3-4.5 LPA)
Min Experience: 4 years
Location: Mumbai
JobType: full-time

We are seeking a dynamic and experienced Executive Assistant (EA) to the Chief Executive Officer (CEO) who can bring a proactive, highly organized, and discreet approach to supporting the daily operations and strategic initiatives of the CEO's office. This role is best suited for someone with a strong background in executive assistance, excellent time management, and proven ability to coordinate and follow up on a wide range of activities.

As the EA, you will act as the right hand to the CEO, streamlining communications, ensuring timely execution of tasks, and managing both internal and external stakeholder relationships efficiently. This is an important position in the organization, requiring someone who is mature, calm under pressure, and capable of handling sensitive information with utmost confidentiality.

Key Responsibilities:

• Executive Calendar Management: Organize and manage the CEO’s daily schedule, including meetings, calls, travel plans, and important deadlines. Ensure efficient use of the CEO’s time through prioritization and coordination.
• Follow-Up and Coordination: Track key tasks and deliverables, ensure timely follow-ups with internal teams and external stakeholders, and help close open loops on action items.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items from internal and external meetings involving the CEO. Ensure meetings are well-organized, documented, and productive.
• Communication Management: Serve as a key liaison between the CEO and internal/external stakeholders. Draft, proofread, and manage correspondence as needed.
• Travel Arrangements: Plan, book, and coordinate travel itineraries, accommodations, and logistics for the CEO's domestic and international travel.
• Administrative Support: Maintain executive files, expense reports, and other administrative documentation. Handle confidential documents ensuring they remain secure.
• Professional Representation: Represent the CEO with professionalism in all interactions, both within and outside the organization.

Required Skills and Experience:

• Minimum 4 years of proven experience as an Executive Assistant, Secretary, or in a similar administrative role supporting C-level executives.
• Excellent time management, organizational, and multi-tasking skills.
• Strong communication and interpersonal skills to liaise effectively with all levels of stakeholders.
• Detail-oriented, dependable, and skilled in maintaining confidentiality.
• Demonstrated ability to work independently while managing multiple priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Google Workspace, etc.).
• Experience in managing fast-paced, dynamic environments with shifting priorities.
• Ability to exercise discretion, sound judgment, and resourcefulness in all tasks.

Preferred Candidate Profile:

• Female candidates only
• Married candidates preferred for maturity and stability in long-term employment.
• Prior experience in startups or fast-paced organizations will be an added advantage.