Executive assistant to Director

Job Summary

We are seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to the Director to provide high-level administrative and executive support. The ideal candidate will manage the Director's calendar, coordinate meetings, oversee travel arrangements, handle confidential information, and ensure seamless communication across departments while supporting strategic and operational priorities.

Key Responsibilities Executive Support

• Manage the Director's calendar, appointments, meetings, and daily schedule.


• Screen and prioritize emails, phone calls, and correspondence.


• Prepare agendas, presentations, reports, and meeting minutes.


• Track action items and ensure timely follow-up with internal teams.


• Handle confidential documents and sensitive information with complete discretion.

Coordination & Communication

• Act as the primary liaison between the Director and internal/external stakeholders.


• Coordinate with department heads to monitor project progress and business priorities.


• Schedule and organize meetings, conferences, and business reviews.


• Draft business correspondence, presentations, and official communications on behalf of the Director.

Travel & Event Management

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.


• Coordinate business events, client meetings, and corporate functions.


• Manage travel expenses and reimbursement documentation.

Documentation & Reporting

• Prepare MIS reports, presentations, dashboards, and business summaries.


• Maintain organized records, contracts, and confidential files.


• Assist in preparing reports for management meetings and strategic reviews.


• Monitor deadlines and ensure timely completion of assigned tasks.

Administrative Support

• Coordinate with HR, Finance, Sales, Operations, and other departments for business requirements.


• Support the Director in decision-making by gathering relevant information and reports.


• Handle ad hoc assignments and special projects as directed.