Executive Assistant to Founder

Enterprise Bot is the leading provider of GenAI, Conversational AI, and automation software, headquartered in Zurich, Switzerland.

Our intelligent virtual assistants and automation tools help companies increase efficiency, reduce costs, and deliver exceptional customer experiences in industries such as banking, insurance, and logistics. Our mission is to become the world's leading provider of AI-powered automation software within the next five years.

We work with leading companies such as SIX Group (Swiss Stock Exchange), SWICA, Generali and others to improve customer interactions and automate business processes using our state-of-the-art Conversational AI technology.

Our global team comprises more than 70 highly qualified professionals from diverse backgrounds.

We foster an open, progressive company culture with state-of-the-art technology and flat hierarchies. At Enterprise Bot, you'll experience a unique blend of passion, ambition, challenge, and fun.

Tasks

We’re looking for a proactive, detail-oriented Executive Assistant who acts as a strategic right hand to the founders—driving priorities, smoothing operations, and stepping in to solve problems on the fly.

Key Responsibilities

• Strategic Support: Maintain founders’ priority lists, track commitments, and run accountability dashboards to ensure follow-through on key initiatives.
• Operational Excellence: Design and manage systems that optimize time and productivity (calendar, workflows, communication trackers).
• Communication & Stakeholder Management: Be the point of contact with internal and external stakeholders; draft concise briefs and ensure messages reflect leadership priorities and tone.
• Hiring & Vendor Ops (Versatility): Take ownership of ad-hoc initiatives—source and qualify freelancers/contractors, post roles, coordinate interviews, manage vendor outreach, and drive these tasks end-to-end with minimal guidance.
• Documentation & Contracts: Coordinate NDAs, MSAs, SOWs and renewals; liaise with internal owners and legal counsel; keep a clean, searchable record.
  Technology & Automation: Own productivity tooling (Notion, Google Workspace, Slack, Asana) and light automation/CRM hygiene to streamline reporting and follow-ups.
• Information Management: Prepare meeting briefs, research summaries, and crisp decision memos that distill complex topics into actionable insights.
  Confidentiality: Handle sensitive information with discretion and professionalism.

What success looks like (first 90–180 days)

• Founders’ top priorities are delivered on schedule with minimal follow-up.
• Hiring/freelancer requests are executed end-to-end (from brief to onboarding) quickly and reliably.
• Meetings run on prep’d briefs; decisions are captured; actions are tracked to closure.
• Tooling and lightweight automations reduce manual work and improve visibility.
  Stakeholders experience clear, consistent, professional communication.

Requirements

• 1–3 years in an EA / Chief-of-Staff / Operations Coordinator role supporting founders or senior leaders.
• Strong educational background; Law, Business/Legal, or MBA a plus.
• Highly tech-savvy; quick to learn new tools (Notion, Google Workspace, Slack, Asana; plus CRMs).
• Excellent written/verbal communication, organization, and prioritization.
• Initiative & Versatility: Comfortable wearing multiple hats and executing ambiguous tasks (e.g., “find a freelancer for X” → source, vet, brief, and manage).
• Business Literacy: Working knowledge of core startup metrics and terms (e.g., MRR, ARR, pipeline, CAC/LTV basics).
• Sound judgment, discretion, and thrive in a fast-paced startup environment.

Benefits

• Direct exposure to founders and core strategic decisions.
• Learn across operations, strategy, and technology in an AI-driven environment.
• A culture of ownership, high standards, and rapid growth.

This role offers a unique opportunity to work closely with the Founder, providing strategic and operational support in a fast-paced, dynamic environment.

Join us as the Executive Assistant to the Founder and play a pivotal role in driving impact, efficiency, and success at the highest level of the organization, ensuring seamless coordination, communication, and execution across the Founder’s priorities.