Executive Assistant to Founder & Director

This role is for one of the Weekday's clients

Salary range: Rs 700000 - Rs 800000 (ie INR 7 - 8 LPA)

Executive Assistant to Founder / Director (Full-time) — Delhi NCR

Location: Delhi NCR
Employment Type: Full-time
Reporting To: Founder / Director
Min Experience: 2 years

Note - Female Candidates Preferred

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to the Founder & Director who will serve as a trusted partner in managing executive priorities, communications, and execution follow-through. This role requires strong administrative expertise, exceptional coordination skills, and the ability to operate independently in a fast-paced environment.

Advanced Excel proficiency is mandatory, and experience supporting project coordination or leadership execution is a strong advantage.

Key Responsibilities

1. Executive Calendar & Scheduling Management

• Manage the Founder/Director’s calendar, daily schedule, meetings, and priorities.
• Coordinate internal and external meetings, ensuring seamless planning and logistics.
• Send timely reminders and ensure the executive is fully prepared for all engagements.

2. Communication & Stakeholder Coordination

• Act as the primary communication bridge between the Founder/Director and internal and external stakeholders.
• Draft, manage, and follow up on professional emails and communications.
• Coordinate with clients, vendors, partners, and internal teams.

3. Meeting Support & Documentation

• Attend key meetings and prepare clear and structured Minutes of Meeting (MoM).
• Track action items, responsible owners, and deadlines.
• Ensure consistent follow-ups and closure of assigned tasks.

4. Administrative & Execution Support

• Provide high-level administrative and day-to-day executive support.
• Assist with execution of leadership-assigned initiatives and priorities.
• Maintain organized records, notes, and documentation.

5. Excel & Data Management (Critical Requirement)

• Prepare and manage MIS reports, dashboards, trackers, and operational summaries.
• Maintain structured reporting for leadership priorities and business operations.
• Support data analysis, budgeting, vendor comparisons, and business tracking using Excel.

6. Project Coordination & Task Management

• Track ongoing projects and cross-functional deliverables.
• Maintain timelines, checklists, and execution trackers.
• Support workflow and task management using relevant tools.

7. Travel & Engagement Planning

• Coordinate travel bookings, itineraries, and meeting logistics.
• Support planning and execution of leadership events and external engagements.

8. Automation & Productivity Enablement

• Help automate routine workflows, reminders, and reporting.
• Improve efficiency through templates, systems, and digital productivity tools.

Required Qualifications & Skills

• 2–5 years of experience as an Executive Assistant, Director’s Assistant, or in a Founder’s Office role.
• Strong experience in executive calendar management and stakeholder coordination.
• Advanced Excel (mandatory): Pivot Tables, VLOOKUP/XLOOKUP, dashboards, trackers.
• Proficiency in Microsoft Office and/or Google Workspace.
• Excellent written and verbal communication skills.
• High ownership, attention to detail, and ability to multitask effectively.
• Professional maturity with the ability to handle confidential information.
• Strong coordination, follow-up, and execution discipline.

Key Competencies

• Executive Calendar & Email Management
• Advanced Excel & MIS Reporting
• Project Coordination & Task Tracking
• Stakeholder Communication & Management
• Confidentiality & Professional Judgment
• Execution Ownership & Follow-through