Executive Assistant to India Managing Director

Job Title: Executive Assistant to India MD

Location: Mumbai

Industry: Manufacturing (Chemicals/Coatings)

Experience: 10+ years

Reports To: Managing Director, India
 

Job Description

Job Summary:

Seeking a proactive and seasoned Executive Assistant to India MD to provide support to senior leadership and coordinate office administration. The candidate must have experience supporting senior management. The ideal candidate should be polished, technically savvy, possess excellent organizational skills, strong communication abilities, and the capability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

Executive Assistance

• Provide day-to-day administrative support to senior management, including managing complex calendars and scheduling meetings

• Act as a liaison between the MD / senior leadership and internal/external stakeholders

• Assist with confidential executive communications, including internal memos, stakeholder correspondence, presentations and meeting minutes with discretion

• Ensure leaders are fully briefed and prepared for all meetings with accurate, up-to-date materials and background

• Coordinate travel arrangements (domestic and international) including visas, tickets, and accommodation

• Organize and coordinate internal and external meetings, including logistics and materials

• Provide travel and expense claim support to MD and select members of the leadership team

Administrative Support

• Maintain office supplies, facilities, and vendor coordination. Oversee office maintenance and operations, housekeeping and front desk as needed

• Process purchase requisitions for all requirements of the Mumbai office

• Manage event planning for internal meetings, town halls, offsites, etc

• Process expense reimbursements, invoices, and approvals in coordination with Finance

Qualifications:

• 5+ years of relevant experience in senior management support and office administration. Experience supporting senior management in a fast-paced corporate or MNC environment preferred

• Bachelor’s degree in any discipline; administrative training/certification is a plus

• Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail. Demonstrated ability to manage confidential information with the utmost integrity and discretion

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with document management systems and industry software is a plus. Workday or similar HRIS system highly desired

• Strong organizational skills with the ability to multitask and prioritize tasks effectively, and to anticipate needs, think critically, and offer solutions. Ability to maintain positive attitude under pressure,  with a service-oriented mindset

• Proven ability to assess office process flows and identify opportunities for improvement

• Must have experience in booking domestic and international travel

Our Company:

Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products – whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals – and add dimension and beauty with colorful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and autonomous vehicles.  

Axalta operates its business in two segments: Performance Coatings and Mobility Coatings, which serve four end markets, including Refinish, Industrial, Light Vehicle and Commercial Vehicle, across North America, EMEA, Latin America and Asia-Pacific. Our diverse global footprint allows us to deliver solutions in over 140+ countries and coat 30 million vehicles per year. We’ve recently set an exciting 2040 carbon neutrality goal, in addition to 10 other sustainability initiatives, and we take pride in working with our customers to optimize their businesses and achieve their goals.

Axalta may use technology-assisted tools, including artificial intelligence (AI), to support certain aspects of the recruitment and selection process. These tools may be used to help manage applications, identify job-related qualifications, and assist recruiter review. All hiring decisions involve human oversight and review.