Executive Assistant to MD

Responsibilities:

1. Calendar Management:
   
• Schedule and coordinate appointments, meetings, and travel arrangements for executives.
  
• Proactively manage and organize executive calendars to optimize efficiency.
  
2. Communication:
   
• Act as a primary point of contact for internal and external stakeholders.
  
• Draft and edit correspondence, emails, and other documents on behalf of executives.
  
• Handle incoming calls, inquiries, and requests, redirecting them as appropriate.
  
3. Meeting Coordination:
   
• Prepare agendas and materials for meetings.
  
• Attend meetings, take minutes, and distribute them as needed.
  
• Coordinate logistics for conferences, events, and business trips.
  
4. Documentation and Filing:
   
• Maintain and organize executive files, documents, and records.
  
• Ensure confidentiality of sensitive information.
  
5. Task Management:
   
• Prioritize and manage multiple tasks simultaneously.
  
• Follow up on action items and deadlines to ensure completion.
  
6. Travel Arrangements:
   
• Arrange and coordinate travel plans, accommodations, and itineraries.
  

Requirements

1. Education:
   
• Bachelor's degree or equivalent experience preferred.
  
2. Experience:
   
• Proven experience as an executive assistant or in a similar role.
  
• Experience in handling confidential information with discretion.