Executive Assistant to MD

About the Role

Malpani's Bakelite is scaling fast, with revenue set to double next year as a new, larger plant comes online. We're looking for a sharp, organized professional to manage the MD's schedule, meetings, and follow-ups — so he can stay focused on high-leverage decisions during this growth phase.

Key Responsibilities

● Own the MD's daily and weekly schedule, prioritizing and protecting his time

● Attend meetings with the MD, take structured notes, and circulate clear action items

● Track follow-ups across teams (production, procurement, ERP, quality, sales) and run a structured review cadence so nothing slips through

● Build a reliable reminder system for pending tasks, decisions, and commitments

● Prepare briefing notes and agendas ahead of key meetings, and liaise with department heads on the MD's behalf

● Represent the MD's office professionally with internal teams, vendors, and external stakeholders; manage travel and appointments as needed

Requirements

● Minimum 5 years' experience in an EA / Chief of Staff / Executive Support role, ideally supporting a senior leader or founder

● Excellent communication skills, with a confident and presentable manner

● Strong organizational skills — able to manage multiple threads without dropping details

● High discretion, reliability, and a proactive mindset

● Comfortable in a fast-paced, high-growth environment; proficiency with MS Office/Excel, ERP familiarity a plus

Benefits