Executive Assistant to the CEO / PMO Support

Key Responsibilities

Executive Assistant Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, appointments, and travel arrangements to ensure efficient time management.

• Act as a primary point of contact between executives and internal/external stakeholders, managing communications professionally.

• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of leadership.

• Prepare and maintain documents, reports, presentations, briefing materials, and meeting agendas.

• Organize and coordinate meetings, conferences, and events, including recording minutes and tracking action items.

• Support executive decision-making through research, data analysis, and preparation of structured reports.

• Assist in project coordination by tracking deliverables, monitoring deadlines, and ensuring timely execution of tasks.

• Maintain confidential files and handle sensitive information with discretion and professionalism.

• Collaborate with cross-functional teams to ensure alignment and progress on key initiatives.

• Represent senior leadership with professionalism while supporting strategic and operational activities.

PMO Coordination (Global & Internal)

• Act as a PMO coordinator supporting global and internal initiatives across Cuculus India (CCI) and Cuculus Germany (CCG).

• Facilitate cross-functional communication to ensure alignment, transparency, and timely project execution.

• Track project milestones, risks, dependencies, and progress across multiple initiatives.

• Support governance processes, reporting structures, and project documentation.

• Assist leadership teams with project tracking dashboards, reporting, and follow-ups.

• Ensure consistency in project management practices and coordination across teams.

• Strong analytical and problem-solving skills with business acumen.

• Advanced proficiency in MS Excel, Power BI, and MS Office Suite.

• Excellent organizational and time-management skills.

• Strong communication and stakeholder management capabilities.

• Ability to manage multiple priorities in a fast-paced environment.

• Experience working in cross-cultural or global team environments is a plus.