Executive Business Coordinator Urgently Required at Surat - ( Job ID - 24198)

Job Description: Executive Business Coordinator –
Founder’s Office

Role Summary

We are looking for a highly organised, proactive, and
technology-friendly Executive Business Coordinator to work closely with
the Founder / Group Director and coordinate priorities, decisions, information,
and commitments across multiple business verticals.

This is a coordination, administration, and project
management role, rather than a direct business execution or P&L
ownership position. The successful candidate will ensure that important
decisions and instructions are converted into clear actions, assigned to the
right people, tracked through completion, and reported accurately to the
Founder.

The role requires someone who is comfortable working with
senior leadership, following up firmly with different teams, managing multiple
priorities, and ensuring that nothing gets lost between meetings, calls, and
business functions.

Key Responsibilities

Founder’s Office Coordination

• Convert
  the Founder’s instructions, notes, and ideas into clear tasks with defined
  owners, deadlines, and action points.
  
• Coordinate
  between the Founder and leadership teams across different business
  verticals.
  
• Maintain
  a central tracker of decisions, commitments, responsibilities, deadlines,
  and pending actions.
  
• Ensure
  that assigned actions are followed up and completed within agreed
  timelines.
  
• Provide
  accurate and timely status updates to the Founder.
  

Follow-up & Cross-functional Coordination

• Regularly
  coordinate with senior team members and department heads to understand
  actual progress on assigned tasks.
  
• Follow
  up on delayed or pending activities and highlight important issues to the
  Founder.
  
• Communicate
  professionally and confidently with senior stakeholders.
  
• Ensure
  that decisions and commitments made during meetings are converted into
  actionable tasks.
  

Meetings & Documentation

• Prepare
  and circulate meeting agendas in advance.
  
• Record
  meeting discussions and prepare concise meeting notes.
  
• Extract
  action points, assign responsibilities, establish timelines, and follow up
  on completion.
  
• Maintain
  organised documentation and records of important discussions and
  decisions.
  

Inbox & Calendar Management

• Assist
  with inbox management and prioritisation of communications.
  
• Draft
  responses and communications on behalf of the Founder where required.
  
• Manage
  and coordinate the Founder’s calendar and appointments.
  
• Help
  protect and optimise the Founder’s time by prioritising important matters.
  

Decision Support

• Gather
  relevant information from different stakeholders when a decision needs to
  be taken.
  
• Prepare
  concise one-page decision summaries highlighting key facts, available
  options, and recommendations.
  
• Ensure
  the Founder has the necessary information to make informed decisions
  efficiently.
  

Process Improvement & Technology

• Identify
  repetitive administrative and coordination activities that can be
  streamlined.
  
• Use
  AI tools and digital workflows to improve productivity and reduce
  repetitive work.
  
• Use
  technology for transcription, drafting, summarisation, tracking,
  reporting, and workflow creation.
  
• Continuously
  look for opportunities to make coordination processes faster and more
  efficient.
  

Business Understanding

• Develop
  an understanding of the different businesses and their operations.
  
• Learn
  the basic operating models and key requirements of the group's diverse
  business verticals.
  
• Build
  the ability to communicate effectively with different business heads and
  understand their operational priorities.
  

Candidate Profile

Candidates with 3–6 years of professional experience in one or more of the following areas will be preferred:

• Founder’s
  Office
  
• Management
  / Strategy Consulting
  
• Business
  Operations
  
• Chief
  of Staff / Executive Coordination
  
• Cross-functional
  Project Management
  

Required Skills & Competencies

• Fluent
  communication skills in English, Hindi, and Gujarati.
  
• Excellent
  written communication skills with the ability to write short, clear, and
  precise communications.
  
• Exceptional
  organisational and coordination skills.
  
• Strong
  follow-up and task-tracking abilities.
  
• High
  attention to detail.
  
• Ability
  to manage multiple priorities simultaneously.
  
• Strong
  interpersonal and stakeholder-management skills.
  
• Comfortable
  interacting with senior management and business heads.
  
• Ability
  to work independently with limited supervision.
  
• Comfortable
  asking direct and relevant questions when required.
  
• Strong
  problem-solving and analytical abilities.
  
• High
  comfort level with technology, AI tools, and digital workflows.
  
• Ability
  to learn new businesses and processes quickly.
  

Ideal Candidate

The ideal candidate should be someone who is highly
organised, proactive, accountable, and comfortable taking ownership of
coordination and follow-through.

The person should not hesitate to follow up with senior
stakeholders, should be comfortable working in a fast-moving environment, and
should have the ability to distinguish between what has merely been discussed
and what has actually been completed.

Candidates who enjoy improving processes, using technology
and AI tools to increase efficiency, and working closely with senior leadership
will be preferred.

Career Opportunity

The role offers exposure to multiple business verticals and
close interaction with senior leadership. It is designed for professionals who
want to develop strong business operations, coordination, project
management, and leadership capabilities.

The position can provide a potential pathway towards operational
leadership responsibilities based on performance and capability.

Compensation

₹40–50 K, depending on experience, skills, and
overall suitability.

To Apply

Interested candidates may send their updated CV along with a short note (maximum one page) covering:

1. What
   they believe would be the most challenging part of coordinating across
   multiple and diverse industries.
   
2. One
   example of a process they have made meaningfully faster or more efficient.
   

Shortlisted candidates may be required to complete a short
real-world exercise before the final interview.

Interested candidates may send their updated CV to [email protected] with the
subject line: "Application for Executive Business Coordinator –
Surat"