Executive N - Sales Administration

Business objectives • Assist sales team by generating and sharing accurate dealer level sales reports as per requirement • Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing • Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc. • Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening • Assist sales workforce in gift settlements as per schemes closure on the system • Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc. Process Optimization • Find opportunities and work towards optimizing processes and reducing time and cost involved • Accurate and timely sharing of reports to Sales team • Timely service to dealers • Statutory and Safety compliances • Clearance of vendor payment within timelines • On time gift settlements with acknowledgement Asian Paints Ltd. ~ 2 ~ Internal HR Document-Strictly Confidential • Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management • Ensure timely clearance of vendor payments as per the defined payment terms • Monitor and ensure no pending payments, open goods receipts and open advances of each vendor • Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance • Ensure safety and statutory compliance for offices and warehouses • Maintain and display all statutory records as applicable in the premises • Updation of compliances in statutory portal (GRC) as per the due dates • Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement