Job
Title

Executive- Purchase

Finance
& Accounts

(Enlist
external agencies/authorities that you are required to deal with while
discharging your duty)

• Vendors/Service Providers
• Financial institutions/ Corporate bodies
• Auditors 
• Statutory/ Regulatory agencies

(i.e
education, training etc.)

• Graduate

• Around 1-3 years of industry experience in the commercial
  function, with specific exposure to procurement

(required
for performing the job effectively)

• Sound Knowledge of Accounting Standards & Systems
• Understanding of Statutory/Regulatory Compliance Management
• Good Knowledge of ERP & Software packages

Responsible for efficient procurement
operations for the Center including developing a comprehensive vendor base,
prompt processing of purchase indents and raising of purchase orders / work
orders, sound documentation and accurate payment to vendors within defined
timelines

(List
major responsibilities, that you have, 
to achieve the key objectives)

• Prepare a comprehensive database with function/department wise
  information about each vendor/ service provider and keep it updated from time
  to time.
• Conduct the background check on the proposed vendor
  profiles,  including obtaining
  references from earlier clients
• Assist the Manager in negotiating with identified
  vendors/agencies for various departments and also finalizing the contract
  with various suppliers and vendors in coordination with concerned departments
  and legal
• Support continuous monitoring of Supplier / Vendor performance
  by carrying out periodic techno-commercial audits
• Adhere to defined procedure for processing indents, conduct
  first level of negotiations in case sourcing from outside pre-agreed rate
  contracts, agree payment terms with vendor-delivery schedule/ job completion
  date, performance retention amount in line with the corporate policy
• Post finalization of rate, raise Purchase Order(PO)/ Work
  Order(WO) containing the technical specification, price, applicable quality
  standards, quantity, delivery schedule and all other necessary terms and
  conditions
• Monitor the delivery process/ job, ensuring that the delivery
  schedule/ work order is being executed as planned
• Develop and implement risk mitigation / back-up plans in the
  event of delivery disruption
• Ensure preparation of daily indent status for review of UFC,  Support preparation of the monthly MIS
  report and maintain proper documentation across all stages of the purchase
  operations
• Verify the invoices for completeness and correctness as per
  prescribed checklist of supporting and statutory documents and approvals
  required