Executive/Senior Executive TA Coordinator

Key Responsibilities

1. Interview Coordination

• Coordinate with Recruiters, candidates, and interview panels for
  scheduling interviews.
  
• Manage interview calendars and ensure timely confirmation of
  interview slots.
  
• Share interview details, meeting links, venue details, and other
  relevant information with candidates and interviewers.
  
• Coordinate interview rescheduling or cancellations whenever
  required.
  
• Maintain proper records of scheduled, completed, rescheduled, and
  pending interviews.
  
• Follow up with Recruiters and interviewers for interview feedback
  and status updates.
  

2. Candidate Follow-Ups

• Coordinate with candidates regarding interview schedules,
  documentation, joining formalities, and other recruitment-related
  requirements.
  
• Follow up with candidates for pending documents and information.
  
• Maintain regular communication with candidates throughout the
  recruitment process.
  
• Track candidate status and ensure pending actions are followed up
  within the required timelines.
  

3. Documentation

• Maintain and update candidate-related documents and recruitment
  records.
  
• Ensure all required documents are collected and properly
  maintained.
  
• Assist Recruiters with documentation related to shortlisted,
  selected, and upcoming candidates.
  
• Maintain recruitment trackers, interview sheets, candidate
  databases, and other HR records.
  
• Ensure accurate and timely updating of recruitment data in the
  relevant HR/ATS systems.
  

4. Recruiter Coordination
& Support

• Act as a coordination support for the Talent Acquisition team in
  day-to-day recruitment activities.
  
• Assist Recruiters with interview scheduling, candidate
  communication, documentation, and follow-ups.
  
• Coordinate with internal stakeholders to ensure smooth movement of
  candidates through different stages of the recruitment process.
  
• Support Recruiters in maintaining accurate candidate and interview
  status updates.
  
• Provide regular updates on pending interviews, feedback,
  documentation, and candidate actions.
  

5. HR Operations & Data
Entry Support

• Provide support to the HR Operations team with routine
  administrative activities.
  
• Assist with data entry and updating employee/candidate information
  in HR systems and trackers.
  
• Maintain accurate records and ensure data is entered within the
  defined timelines.
  
• Assist with maintaining various HR trackers, reports, and
  databases.
  
• Support the Operations team with documentation, data validation,
  and other assigned activities.
  
• Onboarding & Arrangement Pan India
  

6. Reporting & Tracking

• Maintain daily/weekly recruitment and interview trackers.
  
• Track pending actions and ensure timely follow-ups with concerned
  stakeholders.
  
• Prepare basic recruitment-related reports and status updates as
  required.
  
• Ensure recruitment data is accurate, updated, and readily available
  for reporting purposes.
  
• Documents Onboarding
  

Requirements

Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or
  any relevant discipline.
  
• 1–3 years of experience in Talent Acquisition, Recruitment
  Coordination, HR Operations, or fresher can also be considered.
  
• Prior experience in interview coordination and candidate follow-ups
  will be preferred.
  
• Good working knowledge of MS Excel/Google Sheets, MS Office.
  
• Good written and verbal communication skills.
  

• Strong coordination and follow-up skills.
  
• Good communication and interpersonal skills.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and priorities simultaneously.
  
• Good data-entry and documentation skills.
  
• Ability to maintain trackers and recruitment records
  systematically.
  
• Proactive approach towards pending tasks and follow-ups.
  
• Ability to coordinate effectively with Recruiters, candidates,
  interviewers, and internal teams.
  
• Good time-management and organizational skills.
  
• Ability to work in a fast-paced recruitment environment.
  

Benefits

Benefits to employees:

·       Provident Fund

·       Paid Leaves + Festival Holidays

·       Medical Insurance + Personal Accident
Insurance

·       Maternity and Paternity leaves

·       Annual Diwali Bonus

·       R & R rewards for best-performing
employees