EXIM associate

Key Responsibilities  

1. End‑to‑End Logistics Coordination 

● Coordinate movement of medicines from source to destination 

● Track shipments, deliveries, and transportation status 

● Liaise with transport vendors, carriers, CHAs, and internal teams for seamless  execution 

● Plan and schedule logistics to meet delivery timelines 

2. Documentation & Compliance 

● Prepare and manage logistics documentation including invoices, bills of lading,  airway bills, shipping bills, etc. 

● Ensure all documents are compliant with regulatory requirements for pharma  goods

● Maintain accurate records and support audit readiness 

3. Inventory & Supply Chain Support 

● Coordinate with warehouse, procurement, QA/QC, and production teams 

● Monitor inventory movement and report discrepancies 

● Support demand forecasting and logistics planning 

4. Vendor & Carrier Coordination 

● Communicate with transport vendors, freight forwarders, and clearing agents 

● Negotiate freight rates and delivery schedules 

● Ensure cost‑efficient logistics operations  

5. Tracking & Reporting 

● Track transit status and resolve issues such as delayed shipments or  discrepancies 

● Provide regular updates and MIS reports on logistics activities, costs, and  timelines 

● Support system updates in logistics software

Requirements

Required Skills & Competencies 

● Knowledge of logistics processes, documentation, and regulatory compliance 

● Cold Chain Packaging (beneficial) 

● Strong communication and coordination skills 

● Ability to handle multitasking and problem‑solving in a dynamic supply chain 

● Attention to detail and commitment to compliance standards  

Preferred Experience  

● Experience in pharmaceutical logistics, export/import, or  temperature‑controlled supply chain  
● Understanding of customs clearance, export documentation, and international  trade processes (if relevant)  

Qualifications  

● Diploma / Bachelor’s degree in Logistics, Supply Chain, Pharma, Commerce, or  related discipline  
● 2–5 years of relevant industry experience (pharma / logistics / supply chain)

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