Expert - Administration (General)

Ahmedabad, INDIA | Position Code: 1202XE

About the Role:

What you'll deliver:

• Work to team
  plan & deliver your tasks on -time & within budget
  
• Evaluate your
  work progress to the plan and make required course corrections
  
• General
  Administration of logistics, security, safety, facility,
  transportation, company vehicle fleet
  
• Public
  relations, liaison with govt authorities, local police,
  manage audits
  
• Daily Visitor
  Management, Host international guest visits and detail
  arrangements of entire itinerary
  
• Company health
  insurance, health and safety, first aid & surrounding
  medical facilities, fire safety readiness
  
• Domestic and
  International travel, visa and hotel arrangements
  
• Canteen
  administration and food kiosk stock management, patty cash management
  
• Daily shifts
  arrangements, communication and staff transportation administration
  
• Statutory
  compliance and renewal of various facility and building licenses
  
• Detail and
  clear communication, documentation of administration activity
  
• Meticulously
  plan and host company events and festival celebration
  
• Support swift
  resolution of non -conformance to minimise impact on project objectives
  
• Guide fellow
  team members to deliver 'right first time' &
  'on time in full'
  
• Understand
  project goals and objectives and complete your task within budget
  
• Support
  development of standard operating procedures (SOP) and best practices
  
• Follow
  function's performance and improvement processes in your work
  
• Implement lean
  & 5S visual work environment principles in processes
  
• Align your
  work to meet your KPIs to achieve your growth goals
  
• Support
  internal audit & evaluate KPI trend and implement
  required course corrections
  
• Support
  onboarding of new team members
  
• Refine
  learning material & lead discussion forums
  
• Make your
  structured learning program and enhance your skills & knowledge
  
• Make &
  implement your performance & economic growth plan
  

What you'll need:

• Passion for
  our Vision: Transform Manufacturing
  
• 6+ years of
  total working experience in related domain
  
• In -depth
  domain knowledge gained at an education institution or self -learnt
  
• Pleasant
  personality with strong English communication, keen &
  detail observation and negotiation skills
  
• High level of
  computer knowledge of administration tools and online interactions
  
• Fast decision
  making and problem solving with natural public relations ability,
  
• Confidence
  & politeness to positively interact with national and
  international senior company and govt officials
  
• Understanding
  of international travel, visa and hotels and experience of
  organising meticulously planned events
  
• Refined
  knowledge of quality management systems and ISO9001/AS9100 standards
  
• Refined
  understanding of lean & six sigma principles
  
• Refined
  knowledge of engineering fundamentals and emerging technologies
  
• Refined
  knowledge of risk identification and it's management and
  mitigation actions
  
• Flexibility to
  go beyond normal work hours in time of need and support
  other functions
  

Must have:

• Initiative to
  guide fellow team members to positively engage with cross
  functional teams
  
• Respectful
  behaviour and willingness to adapt company code of conduct
  
• Initiative to
  guide fellow team members to learn, to do their best work
  and grow
  
• Initiative and
  courage to explore new ideas and learn from the mistakes
  
• Perfectionist
  approach and meticulous to the finest detail in everything
  that you do
  
• Clear and
  concise written & verbal English language communication
  as well as presentation skills
  
• Refined skills
  in Excel, Outlook, PowerPoint, Teams of other MS Office software
  
• Readiness work
  in different shifts to support customers in different time zone
  

Nice to have:

• Experience of
  image processing software like - Photoshop, GIMP, Inkscape
  
• Experience of
  publishing software like - Adobe InDesign, MS Publisher
  
• Experience of
  working with leading ERP software like - Epicor / SAP / NetSuite
  
• Great sense of humour