Facilities Assistant Manager

POSITION DESCRIPTION 

Position Title: Facilities Assistant Manager

Reports Directly to: Facilities Manager 

Position Overview:  

Facilities Supervisor will contribute towards the effective day to day operation and facility management. This role is to perform a variety of facilities tasks and duties include providing support to the entire business team on a day-to-day basis and managing our company’s facilities activities. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. 

Primary Responsibilities:  

• Supervises the management of the facilities: Materials & Facilities, Electrical, Water, Equipment, etc. 

• Maintains day to day interface with Suppliers, Contractors, Operations & Maintenance Personnel for undertaking routine activities 

• Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis 

• Implements a 52-week planner for all M&E equipment’s including adherence 

• Maintains 100% uptime for all critical equipment PM of all assets and infrastructure 

• Manages the closure of help desk tickets within SLA as per priority 

• Oversees and approves the managing of service providers 

• Coordinates office activities and operations to secure efficiency and compliance to company policies 

• Executes Incident management, RCA reporting 

• Manages agendas/travel arrangements/appointments etc. for management 

• Ensures operation of Infrastructure equipment by coordinating with service providers for preventive maintenance requirements; calling for repairs; maintaining equipment inventories 

• Coordinate office procedures and resolve facilities issues. 

• Develops and updates administrative systems to make them more efficient 
• Tracks expenses of facilities team and publishes MIS and creates a monthly report on budget vs actuals with cost optimization module, also bills processes and payments 
• Presents facilities presentation to management team on a monthly basis with micro level details 
• Coordinates cost reduction initiatives without affecting employee satisfaction 
• Plans and conducts the ISMS training, Fire drill activities as per calendar schedule 
• Minimum Qualifications: 
• Education Requirements: 
• High School Diploma or equivalent 
• Field Experience: 
• At least 6 years of experience in the Facilities field 
• Position Experience: 
• At least 6 years in a facilities or similar position 
• Proven experience as an office administrator, Assistant Manager, or relevant role 
• Other Qualifications: 
• Knowledge of office management systems, procedures, and statutory compliance for service providers 
• Knowledge in employees’ transportation, routing, and helpdesk support 
• Technical knowledge in maintaining facilities equipment’s like AC, UPS, EB Panel and DG 
• Good knowledge in managing the BMS – Access control, CCTV, Fire alarm panel and Fire Extinguisher. 
• Required Skills: 
• Excellent time management skills and ability to multi-task and prioritize work 
• Attention to detail and problem-solving skills 
• Excellent written and verbal communication skills 
• Strong organizational and planning skills 
• Proficient in MS Office and reports 
• Flexibility working in any shift 
• Excellent communication when  
• Collaborative approach, using strong influencing and negotiating skills with Internal/External Main & Adhoc contractors/vendors 

PF, Mediclaim, Gratuity