Facilities Manager

Key Responsibilities:

Facility Operations:

• Oversee the daily operations of campus facilities, ensuring they are clean, safe, and functional.
• Manage a team of maintenance staff and coordinate with external contractors for repairs and upgrades.
• Develop and implement preventive maintenance schedules for all building systems, including electrical, plumbing, and structural components.

Safety and Compliance:

• Develop and enforce safety policies and emergency response plans.
• Conduct regular inspections and audits to identify and address safety hazards.

Space Management:

• Optimize the use of university space to support academic, research, and administrative functions.
• Coordinate space allocation with the HR department and manage facility layouts.
• Plan and oversee office moves and relocations.

Sustainability Initiatives:

• Promote and implement sustainability practices to reduce the university’s environmental impact.
• Manage programs related to energy conservation, waste reduction, and sustainable building practices.

Vendor and Contract Management:

• Manage relationships with vendors and service providers, ensuring quality and cost-effectiveness.
• Negotiate contracts and service agreements.
• Monitor vendor performance and ensure compliance with contract terms.

Budget and Financial Management:

• Develop and manage the facilities budget, ensuring cost-effective use of resources.
• Prepare financial reports and forecasts for senior management.
• Monitor expenses and implement cost-saving measures.

Reporting and Documentation:

• Maintain accurate records of facility operations, maintenance activities, and project statuses.
• Prepare and present reports on facility performance and strategic planning.

Qualifications:

Education:

• Bachelor’s/Master’s degree in Facility Management, Engineering, Business Administration, or a related field.

Experience:

• Minimum of 7 to 12 years of experience in facility management.
• Experience in an educational environment is highly desirable.

Skills and Abilities

• Knowledge of building systems, maintenance procedures, and safety regulations.
• Proficiency in facility management software, IT infrastructure, and IT applications.
• Strong leadership and team management abilities.
• Excellent problem-solving, analytical skills, and data optimization.
• Effective communication and interpersonal skills, including strong written communication.
• Strong organizational and time management skills, with the ability to prioritize tasks.