Facility Manager

Position Overview:  

Facilities Manager will contribute towards the site facility management. This role is to perform a variety of managing facilities tasks, duties, and managing our company’s facilities activities. The Facilities Manager ensures smooth running of the company’s offices and contributes in driving sustainable growth.

Primary Responsibilities:   

·         Plans and coordinates administrative procedures and systems and devises ways to streamline processes

·         Assesses Facilities staff performance and provides coaching and guidance to ensure maximum efficiency

·         Maintains and understands departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently

·         Ensures all support activities are carried on efficiently and effectively to allow operations to function properly

·         Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis

·         Maintains 100% uptime for all critical equipment PM of all assets and infrastructure

·         Coordinates cost reduction initiatives without affecting employee satisfaction

·         Supervises clerical and Facilities personnel by communicating job expectations, appraising job results, and disciplining employees

·         Develops and implements policies and procedures to improve operations and function of the department and ensures operations adhere to policies and regulations

·         Ensures the smooth and adequate flow of information within the company to facilitate other business operations

·         Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards

·         Manages schedules and deadlines

·         Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints, and monitors costs and expenses to track in budget preparation.

·         Oversees facilities services, maintenance activities and tradespersons

·         Maintains office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

·         Focus on cost reduction without affecting the quality and timeliness of the services

·         Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and coordinate food delivery as needed

·         Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

·         Ensure peak organizational operations and provide preventative measures by identifying issues

·         Coordinates with internal and external resources, and cultivate relationships with vendors

·         Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems

·         Reviews internal customer feedback from the internal survey to measure performance

·         Oversees the EHS for site including employee’s safety, Fire Safety Training, Emergency Rescue, etc.

·         Education Requirements:

o   Bachelor’s degree or equivalent

·         Field Experience:

o   At least 12 years of experience in the Facilities field

·         Position Experience:

o   At least 10 years in a facilities or similar position

·         Other Qualifications:

o   Proven experience as a Managerial function or relevant role

o   Experience developing internal systems