Finance and Admin Executive

Finance-Related Responsibilities:
1. Invoice Management
o Assist in preparing, processing, and recording vendor invoices and
employee reimbursements.
o Ensure bills are properly authorized and documented.
2. Expense Tracking
o Maintain records of daily, weekly, and monthly expenses.
o Support in reviewing expense claims for accuracy and compliance.
3. Data Entry & Record Keeping
o Enter financial transactions into spreadsheets or software (e.g., Tally,
Excel, Zoho Books).
o Maintain organized digital and physical finance records.
4. Assisting in Budget Preparation
o Help collect data and compile basic budget reports under supervision.
5. Banking Support
o Prepare documents for bank transactions (NEFT/RTGS forms, cheque
deposits).
o Track payment status and maintain banking records.
6. Petty Cash Handling
o Monitor petty cash transactions and ensure proper documentation.
7. GST & TDS Documentation
o Support the team by organizing and filing GST, TDS, and other statutory
compliance records.
 Administrative Responsibilities:
1. Document Management
o Maintain files, contracts, and agreements.
o Assist with scanning, copying, and filing documents.
2. Office Coordination
o Coordinate with vendors for utilities, supplies, or basic services.
o Monitor office supply stock and place orders as needed.
3. Scheduling Support
o Help schedule meetings, prepare meeting rooms, and send reminders.
4. Communication Support
o Draft basic emails, follow-up communications, or internal circulars.
5. Support During Audits
o Retrieve required documents and assist with preliminary checks during
internal or external audits.
 Soft Skills and Tools Expected:
• Proficiency in MS Excel and Word
• Basic understanding of accounting principles
• Attention to detail
• Time management and organizational skills
• Willingness to learn finance tools (Tally, QuickBooks, etc.