Role Overview
Job Title Finance & Commercial Manager
Department :Finance / Operations
Reporting To:Managing Director / CEO
Location:Bangalore, Karnataka
Employment Type: Full -Time, Permanent
Experience Required :5 – 6 Years
Education B.Com (Graduate); Additional qualifications preferred
Industry :HVAC / MEP / Building Services / Construction
CTC Range As per industry standards and candidate profile
Position Summary
The Finance & Commercial Manager is a dual -mandate middle management role responsible for
maintaining robust financial control — from day -to -day bookkeeping through to audit completion — while
simultaneously driving the commercial operations of the business. The incumbent will serve as a critical
bridge between finance, procurement, project execution, and vendor management, ensuring financial
discipline and operational efficiency work in tandem.
This is a hands -on role suited to a self -starter who is equally comfortable closing a ledger, negotiating a
vendor rate, or tracking the progress of an HVAC installation project.
Key Responsibilities
A. Financial Accounting & Compliance
• Manage end -to -end accounting operations including general ledger, accounts payable, accounts
receivable, and bank reconciliations.
• Prepare and finalize monthly, quarterly, and annual financial statements in compliance with
applicable accounting standards.
• Oversee statutory compliance including GST filings, TDS deductions and returns, PF/ESI
contributions, and professional tax.
• Coordinate with external auditors and ensure timely and clean completion of statutory and internal
audits.
• Maintain proper books of accounts using Tally ERP / equivalent accounting software.
• Monitor cash flows, fund utilization, and working capital requirements; flag discrepancies proactively.
• Liaise with banks for day -to -day transactions, term loan management, and credit facility compliance.
B. Budgeting, MIS & Financial Planning
• Prepare annual operating budgets in consultation with management; track actuals versus budget on
a monthly basis.
JOB DESCRIPTION
Produce MIS reports and management dashboards covering P&L, project -wise profitability, and cost
variances.
• Conduct financial analysis to support management decision -making on pricing, project bids, and
capex proposals.
• Identify cost -saving opportunities and flag financial risks to management on a proactive basis.
C. Vendor Management & Procurement
• Source, evaluate, and empanel vendors for equipment, materials, and subcontracted services
relevant to HVAC projects.
• Lead commercial negotiations with vendors on pricing, credit terms, delivery schedules, and
warranty conditions.
• Raise and process purchase orders; verify invoices against POs, delivery challans, and work
completion certificates.
• Maintain an approved vendor database and conduct periodic vendor performance reviews.
• Ensure procurement is aligned with project budgets and timelines; flag potential overruns in
advance.
D. Project Commercial Monitoring
• Track project -wise cost allocation, billing milestones, and profitability in coordination with the project
execution team.
• Prepare and review client invoices, work orders, and subcontract agreements; ensure timely billing
and collections.
• Monitor project progress against timelines and budgets; escalate delays or cost overruns to
management.
• Support preparation of project cost estimates and commercial proposals for new bids and tenders.
• Ensure documentation of project -related commercial records including BOQs, variation orders, and
retention amounts.
E. Inventory Management
• Oversee the management of material inventory including HVAC equipment, spare parts,
consumables, and tools.
• Establish and monitor reorder levels; prevent material shortages that could impact project timelines.
• Conduct periodic physical stock verification and reconcile with system records.
• Minimize dead stock, wastage, and pilferage through robust inventory controls.
• Coordinate with the warehouse / store team to ensure accurate GRNs, stock transfers, and issue
records.
F. General Administration & Team Coordination
• Coordinate with project managers, site engineers, and the sales team to ensure smooth information
flow between functions.
• Assist in HR -related administrative tasks such as payroll processing and contractor billing
verification.
• Support management in preparing documents for external stakeholders — banks, auditors,
government agencies, and clients.
• Maintain confidentiality of financial and commercial information at all times.
Requirements
Qualifications & Experience
Essential
• B.Com (Bachelor of Commerce) from a recognized university.
• 5 to 6 years of progressive experience in finance and/or commercial roles, preferably in a project based or manufacturing industry.
Demonstrated experience in accounts finalization and handling statutory audits independently.
• Working knowledge of GST, TDS, and other direct/indirect tax compliance.
• Proficiency in Tally ERP, MS Excel (including MIS reporting and pivot tables), and MS Office.
• Prior exposure to vendor negotiation and/or procurement in an operational environment.
Preferred / Advantageous
• Experience in HVAC, MEP, construction, engineering, or allied industries.
• Semi -qualified CA (CA Inter / IPCC cleared) or M.Com will be an added advantage.
• Familiarity with project accounting and billing lifecycle in service/project companies.
• Working knowledge of ERP systems beyond Tally (e.g., SAP B1, Zoho Books).
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