Job Purpose:
The Finance Associate – Accounts Payable will be responsible for managing the end -to -end
payable process, ensuring timely vendor payments, accurate financial records, regulatory
compliance, and seamless coordination with internal and external stakeholders.
Key Responsibilities:
1. Process vendor payments on time and reconcile purchase orders
2. Support month -end and year -end financial closing activities, including ledger scrutiny,
reconciliations, and preparation of closing schedules.
3. Manage fixed asset registers and ensure compliance with company policy
4. Streamline vendor communications to reduce delays
5. Collaborate with cross -functional teams for operational efficiency
6. Supporting automation & process improvement initiatives
7. Ensure documentation, approvals, and follow -ups are always up to date
Key Result Areas (KRAs):
• Ensure 100% accuracy in vendor payment entries and timely bill processing.
• Maintain an up -to -date tracker for purchase orders and vendor invoices.
• Complete monthly GST reconciliation with minimal mismatches.
• Reduce vendor follow -up delays through internal coordination and process
improvements.
• Improve turnaround time of invoice approvals by helping establish invoice
documentation protocols.
• Support the adoption of automation tools to reduce manual errors and improve reporting
efficiency.
Key Performance Indicators (KPIs):
â Personal Impact
• Payment Prodigy: Ensure 100% accuracy in vendor payment entries with minimal
follow -ups.
• Invoice Ninja: Maintain error -free invoice tracking and recordkeeping across tools.
• GST Guardian: Complete monthly GST reconciliations with <2% mismatches.
• Tracker Champ: Keep PO and invoice trackers updated in real time—no lags, no misses.
â Organizational Wins
• Process Improver: Recommend and implement ideas to reduce manual billing steps.
• Automation Ally: Support Excel automation and smarter reporting workflows.
• Compliance Contributor: Help maintain clean, audit -ready ledgers and payment logs.
• PO Pioneer: Improve visibility by ensuring all vendor payments are linked to proper
POs.
â Team Excellence
• Follow -Up First -Mover: Proactively coordinate with teams to reduce vendor payment
delays.
• Clear Communicator: Share timely updates on payment status and pending
documentation.
• Learning Enthusiast: Quickly adapt to tools like Tally, Excel, and POS—no hand -
holding needed.
• Supportive Peer: Help teammates close month -end tasks through collaboration and
accuracy.
Skills & Qualifications:
• Basic and Advanced Excel
• Tally ERP
• Good working knowledge of GST reconciliation
• POS systems
Preferred Qualifications:
• Bachelor's degree in commerce, Finance, or related field
• Prior internship or 1+ years of experience in accounts payable or finance operations
Tools & Software Used:
• Tally ERP
• POS Systems
• Microsoft Excel (Basic & Advanced)
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