Front Desk Receptionist

Job Summary

We are seeking a professional, organized, and proactive Receptionist cum Admin Executive to manage front office operations, administrative activities, and provide occasional executive support to management. The ideal candidate should possess excellent communication skills, a pleasant personality, strong coordination abilities, and the capability to handle multiple responsibilities efficiently.

Key Responsibilities

1. Front Office & Reception Management

• Welcome and assist visitors, clients, and guests professionally. 


• Manage incoming and outgoing calls, emails, and correspondence. 


• Maintain visitor records and visitor pass management. 


• Handle courier, postal, and dispatch activities. 


• Ensure reception area is clean, organized, and presentable at all times. 


• Coordinate meeting room bookings and visitor arrangements.

2.  Administrative Responsibilities

• Maintain office supplies inventory and place orders when required. 


• Coordinate with vendors and service providers for office maintenance. 


• Manage housekeeping, security, and facility-related activities. 


• Maintain office records, files, and documentation. 


• Support employee onboarding documentation and administrative formalities. 


• Assist in travel bookings, hotel reservations, and transport arrangements. 


• Ensure compliance with office procedures and administrative policies.

3. Executive / PA Support (As Required)

• Manage calendars, appointments, and meeting schedules for senior management. 


• Coordinate internal and external meetings. 


• Prepare meeting agendas and maintain minutes of meetings. 


• Follow up on action items and management instructions. 


• Handle confidential information with discretion. 


• Assist management in preparing reports, presentations, and correspondence.

Required Qualifications

• Graduate in any discipline. 


• Additional certification in Administration or Office Management will be an advantage.

Skills & Competencies

• Excellent verbal and written communication skills. 


• Good command of English, Hindi, and local language. 


• Strong interpersonal and customer service skills. 


• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). 


• Good organizational and multitasking abilities. 


• Professional appearance and positive attitude. 


• Ability to maintain confidentiality and professionalism.

Experience

• 3-5 years of experience in Reception, Administration, Front Office, or Executive Assistant roles.


• Experience handling customer walk-ins and VIP clients. 


• Knowledge of basic office administration and documentation. 


• Well-groomed personality with excellent customer-facing skills.

Note :  Working hours are 10:30 AM to 6:30 PM; however, flexibility may be required based on business needs, events, and exhibitions.