Job Description: Head – Accounts & Finance

Department: Accounts & Finance
Location: Plant / Manufacturing Unit
[location to be added]
Reports to: Managing Director /
Director / CEO
Direct reports: Manager / Sr.
Manager Accounts, Finance & Costing, Taxation & Compliance Executives,
Accounts Executives, Store & Purchase Accounting Staff
Employment type: Full-time,
Permanent
Experience required: 15+ years, with
at least 5 years in a leadership role in a manufacturing set-up

1. Position Summary

KBPL is looking for a hands-on and
accomplished Head of Accounts & Finance to own and lead the complete
finance function of our manufacturing plant. The person will be fully
accountable for accurate and timely accounting, statutory compliance, direct
and indirect taxation, costing, budgeting, cash flow, and financial reporting,
and will guide and supervise the entire accounts and finance team.

The ideal candidate combines strong
technical depth in accounting and taxation with a practical understanding of
plant operations, and is a leader who can build a disciplined team, strengthen
internal controls and act as a trusted financial adviser to top management.

2. Key Responsibilities

A. Accounting & Financial Reporting

•       Oversee day-to-day accounting:
purchase, sales, journal, bank, cash, fixed assets and inventory accounting,
with timely and accurate booking of all entries.

•       Ensure monthly, quarterly and
annual closing within defined timelines, including accruals, provisions,
prepaid items and reconciliations.

•       Prepare and review Profit &
Loss account, Balance Sheet, Cash Flow Statement and MIS reports for
management.

•       Ensure books are maintained as
per Companies Act, 2013, applicable Accounting Standards (Ind AS / AS) and sound
accounting policies.

•       Review and ensure regular
reconciliation of bank, vendor, customer, inter-unit and GST/TDS ledgers.

•       Lead preparation of audit
schedules and coordinate statutory, internal, tax and cost audits.

B. Manufacturing Plant Accounting & Costing

•       Supervise inventory accounting
for raw material, WIP, finished goods, stores and spares; monitor valuation
methods and stock reconciliation with physical verification.

•       Oversee product costing,
BOM-based cost sheets, standard vs actual cost analysis and variance reporting
(material, labour, overhead, yield and wastage).

•       Monitor production cost, scrap,
consumption norms and conversion cost, and recommend cost-reduction measures.

•       Ensure accounting of job work,
subcontracting, returnable and non-returnable challans, and goods in transit.

•       Oversee fixed asset
capitalisation, CWIP, depreciation, asset tagging and verification.

•       Support pricing, quotation and
margin analysis for products and customers.

C. Direct Taxation

•       Ensure compliance with the
Income Tax Act: advance tax computation and payment, return filing, tax audit
(Form 3CA/3CB-3CD), assessments and notice replies.

•       Oversee TDS and TCS: correct
deduction, deposit, quarterly returns (24Q, 26Q, 27Q), TDS certificates,
reconciliation with Form 26AS / AIS, and lower-deduction matters.

•       Handle tax planning, deferred
tax computation, and transfer pricing compliance where applicable.

•       Represent the company before
tax authorities, appellate bodies and consultants.

D. Indirect Taxation (GST and others)

•       Own end-to-end GST compliance:
GSTR-1, GSTR-3B, GSTR-9/9C, ITC reconciliation (GSTR-2A/2B vs books),
e-invoicing, e-way bill and RCM compliance.

•       Ensure correct classification
(HSN), rate application, ITC eligibility, blocked credits and timely ITC
utilisation.

•       Manage refunds (including
export / inverted duty structure), LUT, and compliance for exports and SEZ
supplies, where applicable.

•       Handle GST audits, departmental
queries, show-cause notices, assessments and appeals.

•       Keep track of customs,
excise-related residuals, professional tax, and other indirect or local levies
relevant to the business.

E. Statutory & Regulatory Compliance

•       Ensure timely compliance under
the Companies Act (ROC filings, board and AGM financial requirements, MSME
payment rules including Form MSME-1 and Section 43B(h) implications).

•       Oversee PF, ESI, professional
tax, labour-welfare and bonus-related financial compliances in coordination
with HR.

•       Ensure compliance with RBI /
FEMA norms for imports, exports, foreign remittances and forex transactions,
where applicable.

•       Maintain a compliance calendar,
monitor due dates and eliminate penalties, interest and notices.

•       Track changes in tax,
accounting and corporate law and implement them proactively.

F. Budgeting, Forecasting & Financial Planning

•       Lead preparation of annual
budgets, rolling forecasts and capex plans in coordination with production,
procurement and sales.

•       Monitor budget vs actual
performance and present variance analysis with corrective actions.

•       Evaluate capital expenditure
proposals, ROI, payback and project feasibility.

•       Provide financial inputs for
expansion, new product launches, make-or-buy and pricing decisions.

G. Treasury, Working Capital & Banking

•       Manage cash flow, fund planning
and daily / weekly liquidity position.

•       Control working capital:
receivables, payables and inventory cycles; drive collections and negotiate
vendor credit terms.

•       Manage banking relationships,
working capital limits, term loans, LC / BG, stock statements, and bank audits
and renewals.

•       Ensure compliance with loan
covenants and lender reporting; manage forex exposure and hedging where
relevant.

H. Internal Controls, Audit & Risk Management

•       Design, implement and monitor
internal financial controls (IFC), SOPs and authorisation matrices across
purchase, stores, production, sales and finance.

•       Prevent leakages, fraud and
errors through regular checks, reviews and system controls.

•       Ensure timely closure of audit
observations and implement recommendations of internal and statutory auditors.

•       Safeguard company assets and
ensure correct documentation and approvals for all financial transactions.

I. ERP, Systems & Process Improvement

•       Ensure effective use of ERP /
accounting software (Tally / SAP / Oracle / Zoho or equivalent) with accurate
master data and controls.

•       Drive automation of reporting,
reconciliations, GST and TDS workflows and MIS dashboards.

•       Continuously streamline
processes between stores, purchase, production, dispatch and accounts.

J. Team Leadership & Management

•       Lead, guide, mentor and
supervise the entire accounts and finance team; define roles, targets and
accountability.

•       Allocate work, review output,
set closing and compliance deadlines, and ensure discipline and quality of
work.

•       Conduct performance appraisals,
identify training needs, and build a second line of leadership.

•       Build a culture of integrity,
ownership, accuracy and timeliness.

K. Management Support & Stakeholder Interface

•       Act as financial adviser to the
Director / MD and the leadership team, with clear and timely MIS and insights.

•       Coordinate with production,
purchase, stores, sales, HR and logistics for smooth financial operations.

•       Interface with statutory auditors,
tax consultants, bankers, lenders, regulators and legal advisers.

•       Support due diligence, funding,
investor or group reporting requirements as needed.

3. Qualifications & Experience

Essential

•       Chartered Accountant (CA) is
mandatory. CMA / MBA (Finance) will be an added advantage.

•       15+ years of overall experience
in accounts and finance, with a minimum of 5 years as Head / Senior Manager of
Finance in a manufacturing plant.

•       Proven, hands-on experience in
end-to-end accounting, costing, GST, TDS, income tax, statutory audit and
compliance.

•       Experience leading a finance
team of 8-15 members or more.

Preferred

•       Experience in mid-size,
owner-managed or growing manufacturing companies.

•       Exposure to bank funding,
export-import transactions, and ERP implementation or migration.

•       Experience handling tax
assessments, GST audits and litigation.

4. Skills & Competencies

Technical

•       Thorough knowledge of the
Companies Act, Income Tax Act, GST laws, Accounting Standards, TDS / TCS
provisions and cost accounting.

•       Strong command of manufacturing
accounting, inventory valuation and cost control.

•       Advanced proficiency in MS
Excel, ERP / accounting software and MIS tools.

•       Strong analytical, budgeting
and financial modelling skills.

Behavioural

•       Strong leadership, people management
and decision-making ability.

•       High integrity, confidentiality
and ethical conduct.

•       Hands-on and detail-oriented,
with a strategic outlook.

•       Excellent communication and
presentation skills with senior management, auditors and authorities.

•       Ability to work under pressure,
meet deadlines and manage multiple priorities.

•       Proactive, solution-oriented
and process-driven.

5. Key Performance Indicators (KPIs)

•       Monthly book closing within X
working days of month end [target to be set, e.g., 7 days].

•       100% timely filing of GST, TDS,
Income Tax, PF / ESI and ROC returns with zero penalty or interest.

•       Accuracy of financial
statements and zero major audit qualifications.

•       Reduction in debtor days,
inventory days and improvement in working capital cycle.

•       Budget vs actual variance
within an agreed range.

•       Timely and accurate delivery of
MIS and costing reports.

•       Closure of audit observations
within agreed timelines.

•       Team performance, attrition,
skill development and process improvements.

6. Authority & Accountability

•       Full accountability for the
plant's accounts, finance, taxation, costing and compliance functions.

•       Authority to approve payments,
vouchers and finance decisions as per the delegation of authority set by
management.

•       Authority to recruit, assign,
evaluate and recommend rewards or action for finance team members.

•       Sign-off on statutory filings,
bank submissions and financial statements along with the Director / authorised
signatories.

7. Working Conditions

•       Based at the manufacturing
plant, working regular hours with flexibility during month-end, quarter-end,
year-end and audit periods.

•       Occasional travel to the head
office, banks, consultants, tax offices and other locations.

Requirements

. Qualifications & Experience

Essential

•       Chartered Accountant (CA) is
mandatory. CMA / MBA (Finance) will be an added advantage.

•       15+ years of overall experience
in accounts and finance, with a minimum of 5 years as Head / Senior Manager of
Finance in a manufacturing plant.

•       Proven, hands-on experience in
end-to-end accounting, costing, GST, TDS, income tax, statutory audit and
compliance.

•       Experience leading a finance
team of 8-15 members or more.

Preferred

•       Experience in mid-size,
owner-managed or growing manufacturing companies.

•       Exposure to bank funding,
export-import transactions, and ERP implementation or migration.

•       Experience handling tax
assessments, GST audits and litigation.

Benefits