Head Admin

This role is for one of the Weekday's clients

Salary range: Rs 1100000 - Rs 1200000 (ie INR 11-12 LPA)

Min Experience: 8 years

Location: Mumbai

JobType: full-time

We are looking for an experienced professional to lead store operations and administrative functions across multiple retail locations. This role is critical in ensuring smooth day-to-day operations, efficient procurement, regulatory compliance, and high standards of store maintenance. You will act as a central coordinator between stores, vendors, and internal teams, driving operational excellence and consistency across locations. The role requires a strong understanding of retail environments, the ability to manage multiple priorities, and a hands-on approach to problem-solving.

Key Responsibilities

• Oversee end-to-end store administration and operational processes across locations, ensuring efficiency and consistency.
• Identify, evaluate, and onboard vendors for maintenance contracts, procurement, and services; manage negotiations and vendor performance.
• Plan and manage annual maintenance contracts (AMC), including periodic audits and adherence to standard operating procedures.
• Coordinate procurement activities for store requirements, new store launches, and operational needs while optimizing cost and quality.
• Monitor and manage renewal of contracts, licenses, and statutory compliances in line with applicable regulations.
• Ensure accurate handling of invoices, documentation, and system updates for all store-related procurements.
• Collaborate closely with store managers to address operational challenges and provide timely administrative support.
• Oversee store security processes, including incident handling, audit follow-ups, and coordination with authorities where required.
• Drive process improvements to enhance operational efficiency, reduce risks, and maintain high service standards.

What Makes You a Great Fit

• 8–10 years of experience in store operations and administration within retail or similar sectors.
• Strong expertise in vendor management, procurement, and contract negotiation.
• In-depth understanding of retail operations, store maintenance, and compliance frameworks.
• Excellent organizational and multitasking abilities with a detail-oriented approach.
• Proven ability to manage cross-functional coordination and handle multiple store operations simultaneously.
• Strong problem-solving mindset with the ability to take ownership and drive outcomes independently.
• Proficiency in managing documentation, invoices, and operational systems.
• Effective communication and stakeholder management skills, with the ability to work in a fast-paced environment.