Head Admin Store Operations

This role is for one of the Weekday's clients

Salary range: Rs 1100000 - Rs 1200000 (ie INR 11-12 LPA)

Min Experience: 8 years

Location: Mumbai

JobType: full-time

We are seeking an experienced professional to lead store operations and administrative management across multiple retail locations. This role is responsible for ensuring seamless coordination of store requirements, vendor management, procurement, compliance, and overall operational efficiency. You will play a key role in standardizing processes, maintaining high service standards, and supporting store teams through structured administration and governance. The position requires a proactive, detail-oriented individual who can manage multiple stakeholders while driving consistency and operational excellence across locations.

Key Responsibilities

• Oversee end-to-end store administration and operational processes, ensuring smooth functioning across all locations.
• Plan and consolidate store requirements periodically, coordinating with store teams to assess needs and ensure timely fulfillment.
• Identify, onboard, and manage vendors for annual maintenance contracts (AMC), procurement, and service requirements across geographies.
• Lead vendor negotiations within defined frameworks, ensuring cost efficiency, quality standards, and timely service delivery.
• Manage AMC processes, including periodic audits and adherence to defined standard operating procedures.
• Monitor renewal of contracts, licenses, and statutory compliances, ensuring alignment with applicable regulations.
• Supervise invoice management processes, including verification, documentation, and system updates for store-level procurements.
• Coordinate procurement for new store launches, events, and operational requirements, ensuring readiness and availability of necessary resources.
• Support store teams in resolving administrative and operational challenges through effective coordination and follow-ups.
• Oversee store security-related processes, including incident management, audit reviews, and coordination with authorities when required.
• Drive continuous improvement in administrative processes to enhance efficiency, reduce risks, and maintain compliance standards.

What Makes You a Great Fit

• 8–10 years of experience in store operations and administration within retail or allied sectors.
• Strong expertise in procurement, vendor management, and contract negotiations.
• In-depth understanding of retail operations, store maintenance, and compliance frameworks.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proven ability to manage cross-functional coordination and handle operations across multiple locations.
• Strong problem-solving skills with a proactive and ownership-driven mindset.
• Proficiency in managing documentation, invoices, and operational systems.
• Effective communication and stakeholder management skills, with the ability to operate in a fast-paced environment.