HR and Admin Manager

Key Responsibilities

Recruitment & Talent Management

• Manage end-to-end recruitment processes including sourcing, screening, shortlisting, scheduling interviews, and issuing offer letters.
• Support employee onboarding, induction, engagement initiatives, and exit formalities.

Attendance, Payroll & Employee Records

• Maintain and track employee attendance, leaves, and holiday schedules across all sites using appropriate tools and systems.
• Provide accurate and timely data on attendance, new joinees, resignations, and terminations to the Payroll Service Provider for payroll processing.
• Maintain and update employee records, contracts, and other HR documentation in compliance with legal standards.
• Ensure strict confidentiality and safe custody of employee data and HR records.

Employee Relations & Compliance

• Handle employee grievances in a sensitive and professional manner and ensure timely resolution.
• Ensure compliance with all HR-related statutory obligations, including:
  • Provident Fund (PF)
  • Employees' State Insurance (ESI)
  • Gratuity
  • Shops & Establishments Act
  • Other applicable labour regulations
• Stay up to date with relevant labour laws and ensure all HR and administrative functions comply with statutory requirements.

Administration & Office Management

• Ensure smooth day-to-day office operations, including maintenance, cleanliness, visitor management, and staff coordination.
• Prepare and issue employee ID cards.
• Manage procurement and distribution of employee uniforms.
• Monitor and manage office consumables and stationery inventory, ensuring timely procurement and cost control.
• Coordinate domestic travel and accommodation arrangements for employees for official purposes.

Asset Management

• Manage office assets including laptops, printers, phones, projectors, and other equipment.
• Track asset issuance, maintenance, and return procedures.
• Maintain an updated asset register and ensure accountability and proper usage of company assets.

Training & Coordination

• Schedule and organize team meetings, office meetings, and training sessions, including venue arrangements, logistics, refreshments, and preparation of meeting minutes.
• Manage a training calendar for employees and suppliers in line with the requirements of the Fair Trade Guarantee by WFTO.
• Enable a culture of accountability, integrity, strong work ethic, and employee well-being.

Required Skills & Qualifications

Educational Qualification

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.

Experience

• 2–4 years of experience in a similar HR & Administration role.

Skills & Competencies

• Empathetic to the needs of colleagues while operating within company policies and culture.
• Sound knowledge of payroll processing requirements and HRMS software/tools.
• Familiarity with labour laws and statutory compliance requirements.
• Strong organizational and multitasking skills.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, and PowerPoint).
• Ability to travel to other centres when required.