HR & Business Operations Associate

JOB DESCRIPTION:  

HR & BUSINESS OPERATIONS ASSOCIATE 

Job Title 

HR and Business Operations Associate 

Location 

Gurgaon 

Employment Type 

Full time 

Reporting To 

Head of Professional Development 

About Xynteo 

Xynteo is a specialist advisory firm based in Europe and India. Combining deep industry expertise with a world-class ESG alliance network, we bridge the gap between sustainable impact and value creation to unlock the transformative opportunities for our clients. 

We understand that organisations everywhere need more than just advice—they need practical, actionable solutions that drive measurable results at scale. Our unique approach to driving meaningful impact applies a pragmatic and sustainable lens on strategy, operational transformation, investment advisory, and systemic collaboration. 

The current generation of global business leaders is being asked to do the seemingly impossible: deliver on urgent sustainability ambitions while maintaining and growing financial success. At Xynteo, we are here to help them succeed. Every day we strive to earn the trust and respect of our clients as we empower them to create sustainable impact and commercial value. 

Role Overview 

The Office Manager plays a critical support role in ensuring smooth processes and efficient day-to-day business operations. This role combines HR administration, employee lifecycle support, compliance, and operational coordination, facilities and travel management, contributing to a positive employee experience and well-run organisational systems. This role supports administration for the whole organisation (UK and India) on HR and Business Operations aspects and overall office management, health and safety for India locations. 

Key Responsibilities 

1. Human Resources Support: 

• Manage end-to-end employee lifecycle administration (onboarding, documentation, confirmations, exits). 

• Maintain accurate and up-to-date employee records, HR databases, and personnel files. 

• Support payroll inputs, attendance, leave management, and benefits administration. 

• Coordinate background checks, contracts, letters, and policy acknowledgements. 

• Support implementation and maintenance of HR policies, processes, and compliance requirements. 

• Assist with performance management cycles, training logistics, and engagement initiatives. 

1. Administrative Management: 

• Oversee and coordinate daily administrative functions, including day to day administrative tasks, record keeping, and office supply management. 

• Develop and implement efficient filing systems and document control procedures wherever needed 

• Be the point of contact for all official travel and related support for all staff and leadership 

1. Office & Space Organization: 

• Implement systems for efficient use of office space and resources. Support any routine maintenance or upgrades needed. Support team with fit for purpose office premises as the need arises 

1. Vendor Management: 

• Liaise with vendors and service providers to ensure timely and cost-effective delivery of services, including office supplies, equipment maintenance, travel and stay, IT and any other within relevance. 

1. Technology Oversight: 

• Ensure that office technology, including computers, software, and communication systems, is up-to-date and functioning properly 

• Collaborate with IT support for troubleshooting and problem resolution for all existing employees and new joiners 

1. Health and Safety: 

• Implement and monitor health and safety protocols within the office 

• Ensure compliance with relevant occupational health and safety regulations 

Skills & Competencies 

• Strong administrative and organisational skills with attention to detail. 

• Working knowledge of HR operations and basic labour compliance. 

• Strong communication and interpersonal skills. 

• Ability to handle confidential information with discretion. 

• Proficiency in MS Office; HRMS experience is a plus. 

• Ability to multitask and work independently in a fast-paced environment. 

Qualifications & Experience 

• Bachelor’s degree in HR, Business Administration, or a related field. Masters degree in HR, Busines Administration, or a related field is an an advantage

• 1–2 years of experience in HR administration, people operations, or business operations. 

• Experience in startups, consulting, or professional services environments is an advantage.