HRMS & Systems Coordinator

Contract Type: Full-time, permanent  
Location: Noida

JOB OVERVIEW

The HRMS Coordinator is responsible for the technical administration, configuration, maintenance, and optimization of the organization’s Human Resource Management System (HRMS). This role acts as the system owner for day-to-day HR technology operations, ensuring system stability, data integrity, integrations, reporting accuracy, and compliance.
 
The position requires strong technical acumen, advanced data management skills, and the ability to collaborate with HR, IT, Payroll, Finance, and external vendors to drive system efficiency and automation.

ABOUT THE ROLE

HRMS Technical Administration

• Administer and maintain the HRMS platform, ensuring system availability and optimal performance.
• Configure system modules, workflows, business rules, approval hierarchies, templates, and access controls.
• Manage user roles, permissions, and security profiles in line with data governance policies.
• Perform mass data uploads, data corrections, and system updates using advanced Excel tools.
• Maintain system documentation, configuration logs, and change management records.

• Lead configuration changes, structured releases, and continuous system enhancements.
• Translate business requirements into technical HRMS solutions.
• Conduct User Acceptance Testing (UAT), regression testing, and system validations.
• Coordinate with vendors and IT teams for upgrades, patches, and new module implementations.
• Support system integrations with payroll, ATS, finance systems, and other third-party tools via APIs or data interfaces.

• Ensure high standards of data integrity, accuracy, and system governance.
• Conduct periodic data audits and reconciliation exercises.
• Develop and maintain standard and ad-hoc HR reports.
• Create dashboards and HR analytics reports (headcount, attrition, leave, compensation data).
• Support payroll processing through system-based data validation and extraction.
• Optimize reporting capabilities using advanced Excel functions (Pivot Tables, VLOOKUP/XLOOKUP, data validation, etc.)

• Ensure compliance with GDPR and applicable local data protection regulations.
• Maintain audit trails, system logs, and secure data storage protocols.
• Support internal and external audits related to HR data and system controls.
• Monitor and enforce role-based access controls and segregation of duties.

• Identify opportunities to improve HRMS processes and automation.
• Create SOPs and user guides for HRMS processes.
• Provide training to HR users and managers on system functionality.

ABOUT YOU

• Bachelor’s degree in information technology, Human Resources, Business Administration, or related field.
• 2–5 years of experience in HRMS administration or HR technology support.
• Hands-on experience with HR systems such as Workday, SAP SuccessFactors, Oracle HCM, Darwin box, or similar platforms.
• Strong proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, data validation, basic macros preferred).
• Experience with system integrations, APIs, or data migration projects is an advantage.
• Understanding of payroll data structures and HR compliance requirements.
• Experience working cross-functionally with HR, IT, and vendors.

ABOUT US

Study Group is a leading international education provider that is dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. With university partnerships and a variety of face-to-face, online, and hybrid study programmes, we are able to provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that students receive the best educational services available. Additionally, our Insendi platform enables us to deliver innovative, accessible, and intuitive digital learning experiences with the most advanced digital tools available.

ORGANISATIONAL COMPLIANCE

Study Group is proud of its high standards in safeguarding and recognises its importance in enabling the best possible student experience and outcomes. For successful applicants, the following checks will be conducted- Criminal Background Check (country-specific), x2 References, ID and Right to Work checks as well as Education Verification.
We are proud to be an equal opportunity employer and we strive to create a diverse and inclusive workplace. We are committed to providing equal opportunities for all individuals, regardless of race, gender, religion, nationality, or any other factor. We believe that the best person for the job should be selected based on skills and experience alone. Your information will be kept confidential and stored securely. Please see our .

We adopt a rolling recruitment process meaning that we review applications as they are submitted. To avoid disappointment, please ensure that you apply ASAP.