India - Procurement Executive

Who are Inchcape
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main purpose of Job
Reporting to the Head of GS Procurement and based in the Mumbai Hub, this role will support the Global GS Procurement function with a strong focus on supplier due diligence, compliance, and Third-Party Risk Management (TPRM). Responsibilities include vendor onboarding and governance, collection and validation of supplier documentation, compliance monitoring, supplier risk assessments, implementation of the TPRM framework, maintenance of supplier records, category research, and support of global sourcing strategies to ensure a compliant, risk-managed, and sustainable supplier base.

Key Accountability 
•    Manage Gatekeeper registration and data entry on the vendor management system.
•    Handle the Onboarding process for new vendors .
•    Execute and maintain the Global GS vendor management programme, ensuring effective supplier onboarding, qualification, and governance. Collect qualification documentation and run the Dow Jones compliance checks.
•     Lead supplier due diligence activities, including the collection, review, validation, and maintenance of supplier compliance documentation. 
•    Support the implementation and ongoing execution of the Third-Party Risk Management (TPRM) framework across the GS supplier base. 
•    Conduct supplier risk assessments and ensure appropriate mitigation actions are identified, documented, tracked, and escalated where required. 
•    Ensure compliance with internal procurement policies, regulatory requirements, sanctions screening, and applicable governance standards. 
•    Manage vendor creation and onboarding activities within relevant procurement and business systems, ensuring accuracy and completeness of supplier records. 
•    Monitor supplier compliance status, including insurance certificates, certifications, licences, and other mandatory documentation. 
•    Drive continuous improvement of supplier onboarding, due diligence, compliance, and governance processes. 
•    Support the development and execution of global sourcing and category strategies in alignment with business objectives. 
•    Maintain supplier databases, risk registers, and compliance records to ensure data integrity and audit readiness. 
•    Collaborate with Procurement, Compliance, Legal, Finance, and Operational stakeholders to ensure consistent application of supplier governance requirements. 
•    Produce management reporting and KPI tracking on supplier onboarding, due diligence activities, compliance status, and TPRM performance. 
•    Promote a culture of risk awareness, ethical procurement practices, and continuous compliance across the global supplier network. 
•    Ensure all supplier engagements meet organisational standards for governance, compliance, operational capability, and risk management.
•    Work closely with the Procurement Asst. Manager and current Data Specialists in Mumbai to ensure proactive and secure management of procurement data, rebate data, contracts, and other documentation.
•    Good Microsoft office skills like Excel (including pivot tables, advanced formulas etc) and Power Point.
•    Provide the necessary support to Managers and other stakeholders in the business.
•    The post holder will carry out any other duties within the scope and purpose of the job as requested by the Line manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.
•    Proactiveness, Multitasking, ideas & Innovation, team member , open to learn new opportunities.

Essentials

• At least 2-3 years’ procurement experience


• Experience of leading global sourcing projects


• Knowledge and experience of procurement data analytics and vendor management.


• Excellent communication skills and the ability to build relationships with key stakeholders and customers across multiple countries and cultures


• Self-starter and an innovative mindset


• Ability to work under minimum supervision


• Strong ethical values and knowledge of supply chain governance and compliance


• Excellent written and spoken English


• Analytical Thinking


• Data Analysis


• Planning and Delivery


• Adaptability and Change


• Initiative


• Teamwork


• Inter-cultural competence
  
  Desirable
  
  


• Global Vendor management


• Ability to speak other region-specific languages would be an advantage


• Experience in large scale, complex, global service organisation


• Experience in or exposure to the maritime industry


• Experience in negotiating service contracts
  
  Why Inchcape Shipping Services?
  
  We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realize the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry. Our values are at the cente of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
  
  


• Progress - we adopt new thinking and push for positive change in our industry.


• The Power of People - we rely on the strength of local agent knowledge and relationships.


• Global Perspective - we connect the world and see the bigger picture.
  
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