India - Senior Operation Executive

Main Purpose of Job

Directly reporting to the Operations Manager – West Coast of India, the primary role for this position is to perform all functions relating to the Marine Services at Mumbai. Jaigarh, Angre, Dabhol Locations, as well as the full range of support services to the Operations and adherence to excellence customer services in order to carry out the responsibility and to meet the expectation of the customer/principals.

This position should involve ensuring QMS standards are adhered to consistently in all operational activities, and to ensure required operation excellence in Offshore Support Service are practice to meet and exceed the expectations of the customer.

• Excellent Knowledge of Marine Operations inclusive Shipping Agency, Owners protecting agency, Crew Logistics, Husbandry Services, etc.


• Well versed with the documentation and local procedures, maintaining detailed SOP for Marine and offshore services and needs to update as and when required.


• Supports to Commercial Team, Country Manager, Operations Manager ECI for any operational related requirements.


• Team building and able to attend the task individually.


• Excellent Communication & Coordination Skills:


• Must be able to communicate effectively with ship crew, port officials, vendors, and internal teams.


• Capable of handling high-pressure situations, last-minute changes, and operational contingencies with a solution-oriented approach.


• Well-Versed with Computer Applications:


• Proficient in Microsoft Office (Excel, Word, Outlook).


• Experience in using port or shipping software for documentation and reporting.


• Able to work with online systems like PCS, ICEGATE, DGS e-platforms, etc.


• Documentation & Compliance Awareness:


• Strong knowledge of port documentation (e.g., IGM, crew list, customs forms).


• Should be updated on local port regulations, ISPS procedures, and MMD/MoPS requirements.


• Problem-Solving and Proactiveness:


• Should be capable of independently handling vessel calls and resolving on-ground challenges without delay.


• Must be proactive in updating stakeholders and ensuring smooth turnaround of vessels.


• Assist principals with the requisite documents to obtain various statutory clearances.


• Ensuring Zero facilitation/ gifts on board the vessel and NIL complaints from Master and Principals.


• Ensuring all QMS and Health and Safety standards are being followed in case for all Operational activities.


• Ensure Documentation Agents, Vendors (Hotel and Transport) vendors adhere Inchcape Health and Safety standards in all accepts.
  
  Key Accountabilities:


• Revenue Generation for Offshore Division: Identifying and Developing Providing major corporate accounts, cultivating the business network for further revenue generation and thus enhancing market share within the defined area of responsibility.


• Market Intelligence: Maintain awareness of developments across industry by communication the market research to the Commercial team and Senior Management teams locally and regionally to ensure that the company continues to apply the most effective policies and approaches. Monitor competitors actively and ensures that the appropriate responses are developed to any perceived threats to business. Analyse trends in the business environment, help to develop products / services that are responsive.


• Safety, Quality and Environment: Ensure Compliance to all relevant safety, Quality and environmental procedures and controls across the department to guarantee employee safety, legislative compliance, delivery and ISS HSE policies and procedures.


• Budget & Cost Control: Prepare, gain acceptance and monitor implementation of the annual budget, to ensure that the budget targets are met, that revenue flows are maximized, and fixed costs are minimized, that areas of unsatisfactory performance are identified and rectified promptly, and potential performance improvement opportunities are capitalised upon.


• Customer/ Vendor Relationship: Establish and maintain effective formal and informal links with major customers, relevant Liner departments and agencies, Local authorities, Key-decision-makers and other stakeholders generally, to exchange information and views and to ensure that the company is providing the appropriate range and quality of services. Maintain an awareness of customer requirements and any complaints to identify any areas that may need development or improvement


• Debt Control: Follow up and Monitor the disbursement accounts turnaround and debt collection with the purpose of maintaining a low average of DA’s dates, debtors and credit periods within company set guidelines.


• Accountable for assessing HSSE risk and implementing risk controls within area of responsibility.


• Accountable for reporting all accidents, incidents and near misses whether the persons are injured or not.


• Taking action within area of accountability to ensure the HSSE of both the job holder and other persons who may be affected by acts carried out or failed to be carried out by the job holder while at work.
  
  Teamwork: Keeps other colleagues to be updated of progress made with discharge operations for the purpose of advising them promptly of any problems arise and to enable them to inform the Principals in good time.
  
  HSSE - Health, Safety, Security and Risk (Mandatory requirements)
  
  


• Accountable for assessing HSSE risk and implementing risk controls within area of responsibility.


• Accountable for reporting all accidents, incidents and near misses whether the persons are injured or not.


• Taking action within area of accountability to ensure the HSSE of both the job holder and other persons who may be affected by acts carried out or failed to be carried out by the job holder while at work.


• Ensure full compliance with the ISS HSSE Management System.
  
  Essential:


• Minimum 3 to 5 years’ experience in Shipping and Offshore Industry preferably in the related field.


• Strong written and verbal communications skills with the ability to convey messages to others when English is not their first language


• Graduate / Post Graduate


• LMS trainings (All Mandatory)
  
  Desirable:


• An imbedded awareness of the market.


• Enlightened business acumen and strong people management skills.
  
  
  Who are Inchcape?
  
  Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices, across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government, and intergovernmental organizations.
  
  At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.
  
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