Junior Associate - Company Secretarial and Legal

Job
Description: Junior Associate – Company Secretarial & Legal

Company
Overview

Ubifly
Technologies Private Limited (The ePlane Company) is an ultra-advanced
deep-tech aviation company pioneering electric vertical takeoff and landing
(eVTOL) architectures to redefine urban air mobility. We are looking for a
highly motivated, dual-qualified junior professional to anchor our legal
compliance, contract management, and secretarial tracks.

Position
Summary

• Job Title: Junior Associate – Company Secretarial & Legal
  
• Location: Chennai, India (On-site)
  
• Department: Legal & Compliance
  
• Experience Level: 0–2 years (Entry-level / Post-qualification)
  
• Remuneration: Competitive CTC commensurate with qualification and experience
  

Job
Purpose

The
ideal candidate will manage a dual portfolio cutting across corporate
secretarial governance and commercial legal workflows. Working closely with
senior leadership and external legal counsels, you will ensure the company
remains fully compliant with the Indian Companies Act, 2013, while proactively
shielding the organization from commercial risks through meticulous contract
management and legal research.

Key
Responsibilities

1.
Company Secretarial & Corporate Governance (Primary)

• Board & General
  Meetings: Assist in organizing Board Meetings,
  Committee Meetings, and Annual General Meetings (AGMs); draft
  comprehensive agendas, clear notices, detailed board notes, and precise
  minutes.
  
• Statutory Filings: Prepare and file necessary statutory forms and annual returns (including
  Form AOC-4, MGT-7, PAS-3, etc.) with the Registrar of Companies (RoC) via
  the MCA portal.
  
• Registers &
  Records: Maintain and update statutory
  registers required by law, including the Register of Directors,
  Shareholding, Allotments, and Register of Loans & Investments (Form
  MBP-2).
  
• Corporate
  Restructuring: Assist in compliance frameworks
  involving capital changes, share subdivisions, ESOP tracking
  administration, and corporate filings for subsidiary frameworks.
  

2.
Commercial Contracts & Drafting (Secondary)

• Contract Management: Review, draft, and negotiate baseline commercial agreements, including
  Non-Disclosure Agreements (NDAs), Vendor Purchase Orders, Master Supply
  Agreements (MSAs), and consulting contracts.
  
• Template
  Standardization: Maintain and continuously update the
  company’s internal repository of template legal agreements and boilerplate
  vendor compliance parameters.
  
• Conditionality
  Tracking: Monitor performance milestones,
  technical gates, and contract execution paths to ensure cross-functional
  alignment before financial payouts are triggered.
  

3.
Legal Research & Advisory (Secondary)

• Regulatory Tracking: Conduct ongoing research into company law, contract law, compliance
  requirements etc.
  
• Litigation
  Monitoring: Draft summaries, compile tracking
  documents, and coordinate case briefs for ongoing commercial or
  contractual civil disputes.
  

4.
Intellectual Property (IP) & Patent Coordination (Secondary)

• Invention Disclosure
  Management: Coordinate closely with the core
  engineering and R&D teams to capture, document, and securely log
  internal Invention Disclosure Forms (IDFs) for new eVTOL subsystems.
  
• Patent File
  Coordination: Act as the primary internal point of
  contact for external patent attorneys and IP law firms; compile technical
  documentation and track the end-to-end lifecycle of patent applications.
  
• Timeline &
  Docket Tracking: Maintain the company’s internal IP
  master docket; proactively track critical statutory deadlines, including
  provisional-to-complete filing windows, request for examination (RFE)
  dates, and Office Action responses.
  
• Prior Art &
  Landscaping Assistance: Conduct preliminary
  prior art, novelty, and freedom-to-operate (FTO) searches using
  open-source and specialized patent databases (like Google Patents, InPASS,
  Espacenet) to assist senior leadership in development strategies.
  
• Trademark &
  Design Maintenance: Support filings, evidence
  compilations, and renewal tracks for corporate trademarks, brand assets,
  and industrial design registrations.
  

Qualifications
& Educational Background

• Mandatory Dual
  Qualification:
  

(i)Associate Member of
the Institute of Company Secretaries of India (ACS / CS Qualification); (ii)Bachelor
of Laws (LLB) from a recognized university.

• Candidates awaiting
  their final membership numbers but having cleared all professional stages
  are welcome to apply.
  

Key
Skills & Competencies

• Core Legal
  Knowledge: Strong grasp of the Companies
  Act, 2013, Indian Contract Act, 1872, and related secretarial
  standards (SS-1 and SS-2).
  
• Drafting and
  Communication: Excellent command of written and
  spoken English with the ability to translate complex statutory
  requirements into clear, scannable legal narratives.
  
• Research
  Orientation: Sharp diagnostic abilities using
  legal databases (such as Manupatra, SCC Online, or MCA updates) to pull
  relevant case laws and compliance rulings.
  
• Diligence and
  Accuracy: Uncompromising eye for detail when
  evaluating numbers across cap tables, board resolutions, and transaction
  documents.
  
• Attitude: A high degree of curiosity, a sharp learning curve, and a collaborative
  spirit suited for a fast-growing, innovative deep-tech environment.