Junior Recruitment Coordinator/Coordinator

This position is responsible for supporting the recruitment cycle and ensuring the company meets its staffing goals while creating a seamless and organized experience for candidates. You will assist with tasks such as scheduling interviews, coordinating with stakeholders, and collecting feedback through to the final decision. The focus of this role is to establish and maintain a strong connection with candidates until onboarding.

Responsibilities:

• Collaborate with various internal teams to support the end-to-end recruitment process
• Assist in creating and maintaining recruitment-related documentation, ensuring candidate statuses are accurate and updated in a timely manner
• Coordinate with interviewers and candidates to ensure interviews are scheduled and conducted as planned
• Ensure hiring managers are prepared for interviews/tests by reviewing interview questions and test materials in advance
• Communicate interview details to candidates and ensure access to the test environment beforehand
• Act as the point of contact on the day of the interview for both candidates and interviewers, handling any scheduling changes or disruptions
• Support candidates with any logistical or access-related challenges
• Ensure administrative tasks related to candidate documentation, scheduling, and follow-ups are completed accurately
• Assist in the planning, preparation, and execution of recruitment events
• Liaise with recruiters to track recruitment activities and provide weekly updates on candidate status
• Identify opportunities to improve the candidate experience and increase scheduling efficiency
• Assist with vendor coordination and communication
• The ideal candidate should have the following skills and experience:

Qualifications:

• Experience with all phases of the recruitment process and tools
• Experience working with candidates of varying level of experience and qualifications
• Experience with HR databases and Applicant Tracking Systems (ATS)
• Experience conducting interviews and performing background checks
• Experience with MS Office, with intermediate knowledge of Outlook, Excel, and Teams
• Knowledge of laws, regulations, and best practices applicable to hiring and recruitment

Personal Skills:

• Strong organizational and planning skills; ability to create and adapt schedules as needed
• Ability to work collaboratively to complete tasks and meet deadlines
• Clear verbal and written communication skills
• Ability to work independently while being a team player
• Proactive approach and sense of ownership over assigned tasks
• Good problem-solving skills and ability to handle unexpected challenges
• Strong interpersonal skills and comfort in interacting with multiple stakeholders
• Ability to prioritize tasks and manage multiple responsibilities efficiently

Education and Work Experience:

• A degree in management or a related discipline is preferred
• The candidate should have a minimum of 6 months of work experience in a recruitment or HR coordination role, or an equivalent combination of education and experience
• Certifications in HR or recruitment-related skills would be an added advantage