Lead Administrative Assistant

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Job Description

Key Responsibilities:

• Independently manage leaders' calendar and prioritize meetings. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
• Build strong relationships with the administrative assistants (including ELT assistants) to help influence, prioritize and schedule high priority meetings. 
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports. 
• Act as back-up for other admins
• People leadership
• Manage a team of virtual administrative assistants supporting teams U.S. leaders and teams and ensure smooth every-day functioning of the group
• Coordinate/administer team recognition, timekeeping, events etc. 
• Respond to ad hoc requests and provide support representing the team (researching issues or questions about policies or practices).
• Provide training and/or mentoring to the team. Will back-up team members when they are on planned/ unplanned leaves.

Required Qualifications:

• Proficiency w/ computer programs (MS Word, Excel, PowerPoint) and administrative programs (Outlook, XMS, Concur, Ariba Buyer, etc.). 
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people. 
• Strong attention to detail and eye to accuracy is critical. 
• Ability to anticipate needs and use independent judgment given limited availability of leader(s).
• Demonstrated ability to exercise discretion when handling sensitive and confidential information. 
• Excellent verbal and written communication skills. Must be able to represent team in a favorable and professional manner to field partners, business partners and to employees. 
• Previous people leadership role will be preferred. Ability to motivate, guide and mentor team members.

 
Preferred Qualifications:

Proficiency w/ computer programs (MS Word, Excel, PowerPoint) and administrative programs (Outlook, XMS, Concur, Ariba Buyer, etc.). 

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.