Lead Architect - Software Asset Mgt

An experienced professional responsible for end-to-end software asset lifecycle management and IT procurement governance.

This is a lead-level individual contributor role focused on strategy execution, compliance, optimization, and vendor coordination without direct people management.

Key Responsibilities

Software Asset Management (SAM)

• Manage complete lifecycle of software assets: request, procurement, deployment, usage tracking, renewal, and retirement
• Maintain accurate software inventory, entitlements, and license positions
• Ensure compliance with vendor licensing agreements (Microsoft, Oracle, Adobe, etc.)
• Conduct periodic software audits and true-up exercises
• Analyze software usage data to identify under-utilization, compliance gaps, and risks

Software Procurement

• Drive end-to-end software procurement process including requirement validation, vendor selection, and order placement
• Review and process purchase requisitions, RFPs, RFQs, and contracts
• Evaluate vendor proposals for commercial and technical alignment
• Work closely with finance and legal teams for contract finalization and renewals
• Track procurement metrics such as spend, savings, and vendor performance

Vendor & Contract Management

• Manage relationships with software vendors, resellers, and service providers
• Monitor contract terms, renewal timelines, pricing models, and compliance clauses
• Ensure adherence to SLA, licensing terms, and audit requirements
• Support negotiations with vendors for pricing and licensing models

Governance & Compliance

• Establish and enforce SAM policies, standards, and controls
• Ensure adherence to IT governance frameworks and audit requirements
• Support internal and external audit activities
• Maintain documentation for software compliance and procurement processes

Reporting & Analytics

• Generate MIS reports on license utilization, compliance status, and procurement spend
• Provide insights on cost optimization and license rationalization

Track KPIs such as license compliance rate, renewal accuracy, and procurement turnaround time

Experience Required

• 15+ years of experience in IT Asset Management, Software Asset Management, or IT Procurement
• Strong experience in software licensing models (perpetual, subscription, SaaS)
• Proven exposure to enterprise tools such as ServiceNow SAM, Flexera, Snow, or similar
• Hands-on experience in vendor contract management and audit handling
• Experience working in large enterprise environments

Educational Qualifications

• Bachelor’s degree in computer science / IT
  (BE / BSc / BCA or equivalent)

 Key Skills & Competencies

• Deep understanding of software licensing and compliance frameworks
• Strong analytical and data interpretation skills
• Expertise in procurement workflows and vendor management
• Knowledge of IT governance, audit, and risk management practices
• Strong communication and stakeholder coordination skills