Logistics Coordinator

Council on Energy,
Environment, and Water (CEEW), New Delhi

Consultant –
Logistics Coordinator

Terms of Reference

At CEEW, we are
deliberate about what we stand for (and what we don’t stand for!) as an
employer. We are proud to build careers in public policy and social impact.

●                 We offer strong visionary leadership – with emphasis on
research and impact at scale​

●                 We actively promote leadership through initiative​

●                 We celebrate talent and ambition​

●                 You will be surrounded by smart people who will challenge
you and help you grow​

●                 You will learn faster than your peers in other
organizations

●                 Curiosity and irreverence as well as responsibility come
together at CEEW​

●                 You will get above -market remuneration​

●                 We provide a safe space for all​

●                 At CEEW, your life is your example for others​

Designation offered: Consultant

Duration: 12 months

Reporting to: Senior Programme
Lead, Air Quality

Location:  Lucknow

Purpose:

CEEW
is working with the Department of Environment, Forests and Climate Change (DoEF&CC),
Government of Uttar Pradesh (GoUP) to improve air quality in the state. The
team seeks to hire a dedicated logistics coordinator to support the team’s
state -level engagement. The candidate will collaborate with DoEF&CC and
CEEW personnel to provide backend support and coordinate activities as per the
undertaking in the MoU.

The
candidate will also have to coordinate with various stakeholders such as the
Department of Education of the state of Uttar Pradesh, and third -party agencies
to coordinate the travel and lodging of external members and understand and
adhere to the existing policies of CEEW. The role offers an excellent
opportunity to work with the state administration and the PMU in the state of
UP to facilitate a seamless experience of all the activities agreed upon in the
MoU.

Job Duties and Accountabilities

●                Plan, schedule, manage, organise, and publicise
conferences, workshops, roundtables, public discussions, high -level meetings,
and media briefings (virtual and on -ground).

●                Work closely with the outreach, admin, and
operations teams to conceptualize, coordinate, and execute important external
events for the team.

●                To support the Travel desk and maintain travel
data in excel sheet and Zoho Expense.

●                To manage functions like Invoice processing and
reviewing quotations from vendors.

●                Close coordination with the finance and admin
team related to all financial matters.

●                Making travel arrangements, screening, and
handling communications, and dealing with administrative problems and inquiries
as appropriate.

Required competencies

●                Working knowledge and experience with MS Office
applications (MS Word and MS Excel)

●                Excellent analytical and data management skills

●                Good time management skills

●                Strong ethics, result oriented with the ability
to manage data

●                Go -getter attitude with the ability to get
arrangements done in multiple locations

●                Monitor the expenditures to ensure that program
funds are utilized appropriately and match the budgeted expenditure

●                Problem -solving, customer service, critical
thinking, communication, and organization skill

●                Exceptional interpersonal, written, and verbal
communication skills.

●                At least 10 years of experience in the
administrative support field

●                 Prior experience working in close coordination
with government departments

Compensation

Competitive
compensation – commensurate to the experience and matching the best of
standards adopted by the industry or other similar organizations for similar
roles.

Application Process

CEEW is an equal -opportunity
employer and the selection process does not discriminate on the basis of age,
gender, caste, ethnicity, religion, or sexuality. Female candidates are
encouraged to apply.

Applications will be reviewed on a
rolling basis. Interested applicants are advised to apply at the earliest
possible.