Job Summary:
We are looking for a detail-oriented and proactive Logistics &
Import/Export Executive to manage domestic logistics coordination, support
import and export activities, maintain shipment documentation, and ensure timely
processing of freight and transportation bills. The candidate will coordinate with
internal departments, transporters, freight forwarders, shipping lines, and vendors
to ensure smooth and efficient logistics operations.
Key Responsibilities
1. Import & Export Coordination
o Possess basic knowledge of import and export activities, shipping
procedures, and related documentation.
o Follow up with freight forwarders and shipping lines for shipment
status, arrival updates, and freight bills.
o Maintain shipment-wise import and export files and ensure proper
documentation and record keeping.
2. Domestic Logistics Management
o Coordinate domestic inbound and outbound shipments, including
pickup arrangements, delivery schedules, and transporter follow-ups.
o Monitor shipment movements and coordinate with transporters to
ensure timely pickup and delivery.
o Liaise with internal departments and external logistics partners to
resolve shipment-related issues.
3. ERP & Documentation
o Ensure accurate and timely entry of shipment and logistics details
into the ERP system.
o Maintain proper shipment records, logistics documentation, and
supporting documents.
o Ensure all relevant records are updated and readily available for
reference and audit purposes.
4. Freight & Transport Bill Processing
o Submit transport and freight bills to the Finance Department within
the stipulated timelines, along with the necessary supporting
documents.
o Maintain records of freight invoices, payment submissions, and
pending bills.
o Follow up with the concerned departments and vendors regarding bill
discrepancies, pending invoices, and payment status.
5. Coordination & Reporting
o Coordinate with internal departments, transporters, freight
forwarders, shipping lines, and vendors to ensure smooth logistics
operations.
o Track shipment progress and provide timely updates to the concerned
stakeholders.
o Support the logistics team in maintaining operational efficiency and
ensuring compliance with company procedures.
Required Skills & Competencies
• Basic understanding of import and export procedures and shipping
documentation.
• Good coordination and follow-up skills.
• Basic knowledge of ERP systems and MS Office, particularly Excel.
• Strong documentation, record-keeping, and organizational skills.
• Ability to track shipments and manage multiple activities simultaneously.
• Good verbal and written communication skills.
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