Maintenance Executive

About the Role

The Maintenance MIS Executive will be responsible for managing maintenance-related data, reports, and documentation for fleet operations across multiple cities. This role supports preventive and breakdown maintenance by ensuring accurate MIS reporting, job card updates, spare parts tracking, and coordination with site mechanics and vendors.

Key Responsibilities

• Handle maintenance MIS for multiple cities


• Update and maintain job cards and vehicle history cards


• Prepare daily vehicle morning and evening reports


• Maintain daily maintenance sheets and MIS documentation


• Track and record engine oil, hydraulic oil, and gear oil consumption


• Raise city-wise spare parts requirements and verify parts with site mechanics


• Coordinate with site mechanics and external vendors/workshops


• Manage local vendor bills, verify, and submit to accounts department


• Support preventive and breakdown maintenance reporting


• Resolve operations-related vehicle maintenance issues


• Ensure proper documentation and record accuracy

Eligibility Criteria

• Qualification: B.Tech in Mechanical or Electrical Engineering


• Experience: 1–3 years in fleet maintenance, vehicle maintenance, or workshop operations


• Industry Exposure: Fleet operations, logistics, waste management, or heavy vehicle maintenance preferred

Technical & Reporting Responsibilities

• Maintain maintenance MIS using MS Excel


• Prepare and circulate daily, weekly, and monthly maintenance reports


• Monitor vehicle downtime and maintenance history


• Maintain spare parts usage and inventory records


• Ensure accuracy in job cards, oil records, and maintenance logs


• Coordinate data between operations, mechanics, and accounts teams

Skills & Competencies

• Basic to good knowledge of vehicle systems and fleet maintenance


• Understanding of job cards, preventive maintenance & breakdown handling


• Strong MS Excel & MIS reporting skills


• Ability to coordinate with mechanics, vendors, and internal teams


• Good documentation and record-keeping skills


• Problem-solving ability for maintenance-related operational issues

Other Requirements

• Willingness to handle multi-city operations


• Ability to work in coordination with on-ground teams


• Basic understanding of vendor billing and payment processes


• Good communication and follow-up skills