Manager Payroll Administration

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Experience: 5+ yrs

Location: Ghansoli Mumbai

We are looking for an experienced Manager – Payroll Administration with strong hands-on expertise in SAP HR/HCM Payroll, end-to-end payroll processing, statutory compliance, and payroll accounting. The ideal candidate will be responsible for managing accurate and timely payroll operations, ensuring compliance with Indian payroll regulations, and maintaining robust controls across payroll processes.

This role requires a combination of technical SAP payroll expertise, financial accuracy, team leadership, and cross-functional coordination. The successful candidate must be capable of independently managing the complete payroll cycle, troubleshooting SAP payroll errors, and ensuring reliable payroll execution.

Key Responsibilities

• Manage the complete payroll cycle, ensuring accurate calculations and timely salary disbursements.
• Validate payroll inputs, including attendance, leave, salary revisions, incentives, arrears, reimbursements, and full and final settlements.
• Independently execute, simulate, validate, and release payroll runs in SAP HR/HCM Payroll, resolving errors and exceptions.
• Maintain employee master data, infotypes, wage types, payroll schemas, personnel calculation rules (PCRs), and payroll control records.
• Handle retroactive accounting, off-cycle payroll, payroll corrections, and payroll-related reporting.
• Coordinate SAP payroll configuration changes, system enhancements, user acceptance testing (UAT), and technical troubleshooting.
• Ensure accurate payroll posting and integration with SAP FI/General Ledger.
• Ensure compliance with applicable Indian statutory requirements, including Provident Fund (PF), Employee State Insurance (ESI), professional tax, income tax/TDS, gratuity, and bonus.
• Manage statutory deductions, payments, returns, reconciliations, and employee tax documentation.
• Monitor regulatory changes and ensure their timely implementation in payroll processes.
• Reconcile payroll records with the General Ledger, bank payments, employee records, and payroll liabilities.
• Support month-end and year-end closing, payroll provisions, and financial reporting.
• Lead the payroll team, manage payroll calendars, enforce standard operating procedures, and strengthen internal controls.
• Prepare payroll MIS, salary cost reports, variance analysis, and management reports.
• Support internal and statutory audits by maintaining accurate payroll records and SAP reports.
• Coordinate with HR, Finance, IT, and external consultants to resolve payroll issues and improve operational efficiency.

What Makes You a Great Fit

• 5+ years of experience in end-to-end payroll administration, including experience in a managerial or team leadership capacity.
• Strong hands-on expertise in SAP HR/HCM Payroll, including payroll execution, validation, troubleshooting, and reporting.
• Practical knowledge of SAP payroll configuration concepts, including wage types, schemas, PCRs, infotypes, and payroll control records.
• Experience handling retroactive accounting, off-cycle payroll, payroll corrections, and payroll posting.
• Strong understanding of Indian payroll statutory compliance, labour regulations, taxation, PF, ESI, professional tax, and TDS.
• Experience with SAP FI integration, General Ledger reconciliation, payroll accounting, and financial reporting.
• Ability to independently manage the complete payroll cycle and resolve complex SAP payroll errors.
• Strong analytical, problem-solving, and reconciliation skills, with exceptional attention to detail.
• Experience managing payroll teams, maintaining internal controls, and handling confidential employee information.
• Proficiency in payroll reporting, MIS preparation, variance analysis, and audit documentation.
• Excellent communication and stakeholder-management skills, with the ability to collaborate effectively across HR, Finance, IT, and external partners.
• A proactive approach to process improvement, automation, system optimisation, and payroll accuracy.