Manager Procurement

Position                       :  Manager – Procurement

Location                      :  New Delhi

Reports
to                   :  Director Procurement

Tenure                         :  3 Years (annual contract, renewable based on
performance and availability of funds)

HelpAge
India is a secular, not-for-profit organisation in India, registered under the
Societies’ Registration Act of 1860. Set up in 1978, the organisation works
for ‘the cause and care of disadvantaged older persons to improve their
quality of life’. It runs healthcare, agecare, livelihood, disaster
response and awareness initiatives throughout the country & advocates
strongly for the elder cause. It became the first and only Indian organization
to be honoured with the ‘UN Population Award 2020’ for its exemplary work in the
field of ageing and population issues, and earlier in 2014, has been the
recipient of ‘Vayoshreshtha Samman’ by Government of India, as an
institution working for senior citizens. We have been awarded highest CRISIL VO
1A grading for excellence in operations and high credibility. We have been
recognized as a Great Place to Work.   

The
Manager – Procurement will be responsible for managing the end-to-end
procurement cycle for goods and services, ensuring transparency, value for
money, and adherence to organisational procurement policy. The role does not
carry independent sign-off authority for high-value purchases; approvals rest
with the designated recommending and approving authorities . This position
supports the procurement function under the guidance of senior
finance/administration leadership.

Key
responsibilities:

Procurement & Vendor Management

·         Manage
end-to-end procurement processes, including sourcing, tendering, vendor
evaluation, quotation analysis, purchase order issuance, and contract
administration.

·         Maintain
vendor databases, support vendor empanelment, and assist in contract
negotiations and renewals.

Procurement Operations &
Coordination

·         Coordinate
with internal departments to understand procurement requirements, ensure budget
availability, track purchase orders, monitor deliveries, and facilitate timely
vendor payments.

Compliance, Documentation &
Audit

·         Ensure
procurement activities comply with organizational policies, donor requirements,
and statutory regulations.

·         Maintain
complete, accurate, and audit-ready procurement records and support internal
and external audit processes.

Reporting & Process Improvement

·         Prepare
procurement MIS reports, dashboards, and management reports.

·         Monitor
procurement performance, identify cost-saving opportunities, and recommend
process improvements to enhance efficiency and value for money.

Requirements

Qualifications
& Experience:

·         Bachelor's degree, preferably in Commerce,
Business Administration, or a related field

·         Proficiency in MS Excel, including pivot
tables, VLOOKUP/XLOOKUP, and dashboard preparation.

·         3–6 years in procurement, purchase, or
vendor management

·         Strong vendor negotiation and
written/verbal communication skills.

·         Familiarity with AMC, and contract renewal
processes.

·         Sound knowledge of procurement policies,
tendering processes, and basic statutory compliances (GST and TDS)

·         High attention to detail and discipline in
documentation and record-keeping.

·         Prior
experience in the development/non‑profit/ humanitarian sector will be preferred.

·         Proven
ability to work with cross-functional teams and drive strategic initiatives.

·         Strong
communication, facilitation, and stakeholder management skills.

·         Good
presentation and PR skills

·         Should be
sensitive to the cause of the organisation

Disclaimer:
The Job Description above is not an exhaustive list of skills, efforts, duties,
and responsibilities associated with the position.

HelpAge India is an Equal Opportunity Employer and considers applicants
for all positions without prejudice to caste, religion or belief, sex, gender
identity, disability or any other characteristics protected by applicable laws.

HelpAge India is committed to
creating a dynamic work environment that values diversity and inclusion,
respect and integrity. For more information, visit www.helpageindia.org . Follow
us on Twitter, Facebook, LinkedIn, and YouTube.

Interested candidates may apply within
15 days of this advertisement, with a cover /motivation letter, and CV at  [email protected]; along
with details of last salary drawn, expected salary, and three professional
referees. 

Due
to the urgency of the position, interviews may be scheduled even before the
closure of the advertisement.  Hence,
interested candidates are encouraged to apply at the earliest. Please note that
we will not be able to notify all applicants.  Only shortlisted candidates will be notified about the interview date.