Media AP Supervisor

POSITION SUMMARY:

Supervise invoice controllers for Production and House accounts payable processing across all current operating systems. Serve as contact for agency, vendor and interdepartmental issues. Assist in developing processes to meet our service level agreements with IPG agencies and in conformance with standard auditing practices.

ESSENTIAL FUNCTIONS:

• Address all employee questions relating to print clearances


• Analyze past due clearance and help to get the invoice paid


• Assist vendors with payment information


• Clear invoices for payment


• Compile monthly metrics and report said metrics to manager


• Delegate Local Finance requests for copies of invoices and supporting documentation


• Develop policies and procedures related to departmental functions


• Ensures all invoices are accurately recorded into accounting system (SAP, CSAP, Media System) within agreed turnaround times. All invoices to be approved by authorized staff


• Liaison with offices and vendors on problems


• Oversee the day-to-day tasks assigned to associates


• Prioritize and manage workflow daily tasks for department


• Provide supervisory support to the team


• Run and analyze vendor spreadsheets to assure payments are made


• Work with buyers, local office of network commercials to resolve any discrepancies or answer questions


• All vendor accounts are reconciled to vendor statements, with timely resolution of any queries


• Debit balances are reported and cleared on a regular basis


• Assist in month-end close & reporting process


• Manage client and external audit process when necessary

EDUCATION, SKILLS, AND EXPERIENCE REQUIREMENTS:

• Graduate


• 8 years + experience in the Accounts Payable field


• atleast 2 years experience in Media AP


• Possess excellent computer skills and competency in Microsoft Office


• Experience with SAP systems


• Ability to maintain a positive, team-oriented environment while achieving high levels of performance with a strong customer focus


• Prior supervisorial experience preferred


• Demonstrated leadership skills and resource development skills


• Ability to effectively delegate responsibility and supervise the activities of others


• Ability to interface well with other internal departments and outside customers


• Excellent written and verbal communication skills


• Proficient in MS Office

SHIFT SCHEDULE

7.30 p.m. - 4.a.m.