MGR (LOGISTICS - EBU) - Akurdi

Job Description

Job Title:

Manager – Logistics

Level:

EX

Function:

EBU

Department  (Sub-function)

Logistics

Internal

External

Direct

Export BU > Marketing, Business Planning & NMD, Operations, Sales (Africa / SAME / LATAM / ASEAN)

Finance > Business Partner

Distributors, CHA, Freight Forwarders, Shipping Lines, Customs Brokers, and Government Agencies

Indirect

Finance > Legal

Regulatory and Certification Authorities

Educational Qualifications

Essential: Graduate (Any stream/branch)

Preferred: Degree/Diploma in International Business, Supply Chain, or Logistics Management

Work Exp

Min: 4

Max:10

Industry Specification

Auto Components, Automobile

Addnl Requirements

Age

Min: 23

Max: 35

Need for travel

Occasional

Technical/Functional

• Strong knowledge of export booking processes, vessel planning, and international shipment execution.


• Good understanding of export documentation (Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, FTA documents, etc.).


• Well-versed in INCOTERMS, international trade regulations, customs procedures, and export compliance.


• Experience in ERP systems (preferably SAP) and shipment/booking management platforms.


• Hands-on experience coordinating with shipping lines, freight forwarders, CHAs, ICDs, ports, and distributors.


• Strong understanding of vessel schedules, booking cut-offs, container planning, and shipment tracking.

Behavioral

• Strong leadership and team management skills.


• Excellent communication and coordination across functions.


• Attention to detail and high accountability.

5. KEY RESPONSIBILITIES

1. Export Booking Management

• Plan and arrange export bookings based on distributor requirements, production readiness, payment status, and vessel schedules.


• Coordinate with distributors, regional business teams, shipping lines, and freight forwarders to secure timely vessel bookings and optimize shipment planning.


• Liaise with CHAs to ensure timely availability of containers at ports, ICDs, and manufacturing locations.


• Monitor booking confirmations, vessel rollovers, cut-off timelines, and sailing schedules, and proactively resolve capacity constraints.


• Optimize shipping routes, transit times, and freight utilization while ensuring adherence to customer delivery commitments.


• Maintain booking dashboards and shipment visibility until cargo loading.

2. Export Documentation Management

• Prepare, verify, and release Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, FTA documents, and other statutory export documents.


• Ensure timely sharing of pre-shipment and post-shipment documents with CHAs, banks, freight forwarders, and distributors.


• Maintain high accuracy and compliance across all export documentation processes.

3. Compliance & Country Requirements

• Understand and maintain documentation requirements for various countries and update changes in international trade regulations.


• Maintain Hazardous/Non-Hazardous product classification and ensure compliance with shipping and customs regulations.


• Coordinate with government agencies, chambers of commerce, and certification authorities for COO, FTA, and statutory certificates.

4. Coordination & Stakeholder Management

• Coordinate with CHAs, freight forwarders, shipping lines, ports, ICDs, and internal stakeholders to ensure smooth shipment execution.


• Resolve booking and documentation-related issues impacting shipment timelines.


• Support Finance in LC documentation, shipment closure, and audit compliance.


• Collaborate with Operations, Sales, Planning, and Logistics teams to ensure timely dispatches against vessel schedules.

5. Data Management & Process Control

• Maintain Country–Product–Document and Booking Master data for efficient shipment execution.


• Monitor booking status, vessel utilization, shipment adherence, and documentation KPIs.


• Prepare reports on booking performance, vessel utilization, rollover analysis, and documentation accuracy.


• Develop cost sheets for COO and maintain data accuracy.

6. Digital Initiatives & Automation

• Drive digitization of booking and documentation workflows through ERP and digital platforms.


• Implement shipment tracking dashboards, booking approval workflows, and container visibility tools.


• Support automation initiatives for booking allocation, documentation generation, and shipment status reporting.


• Improve end-to-end shipment visibility through integration with shipping lines, freight forwarders, and ERP systems.

7. Team Management & Development

• Lead and mentor the Booking & Documentation team to achieve timely and error-free shipment execution.


• Allocate responsibilities, monitor performance, and ensure adherence to shipment timelines.


• Train team members on booking processes, documentation compliance, trade regulations, and digital tools.


• Drive continuous process improvement and operational excellence initiatives.