MIS Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title MIS Executive

Business unit IFM

Reporting to Site Lead

Key stakeholders IFM

Direct Reports NA

Duties & Responsibilities

• Sending the MIS and Kms data to vendors on weekly basis
• Cross verification with the vendor team on weekly basis for Deviations etc.,
• Preparing final passing KMs details and sending to vendors for the week.
• Tracking & Maintaining Adhocs Booking (Internal Bookings)
• Updating the KMS/Garage and deductions in the Billing format
• Liaisoning with the ops team and update penalties in the MIS
• Sending Billing/Final invoice to all the transport vendors for verification
• Liaisoning with the vendor supervisors & vendor billing team about the deductions and passed Kms
• Following up on MIS clarifications, invoices & credit notes
• Supporting billing lead with all inputs for liaison with Procurement team
• Responsible to ensure the Monthly MIS and Invoice is audited and processed for payments in accordance with the SLA
• Provide strategic inputs by building MMR, MIS and other reports
• Budgeting and planning
• Supervising the complete billing of all transport operations
• Interaction with the Vendors on billing
• Invoices to be ready after one week of the billing cycle
• Processing the invoices through Vault before the deadlines
• Liaise with Procurement team
• PO Tracker and Invoice management
• Control on costs and ability to make the transport function efficient and effective as per industry benchmark.
• Ontime payment of invoices and monthly accruals.
• Ensure the monthly/weekly MI on operational summary and costs are shared with Transport team as per the time frame.

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• Performance objectives
• The MIS Lead/ Executive is responsible for accurate and timely MIS and Billing.
• PO Tracker and Invoice management
• Budgeting and planning
• Provide strategic inputs by building MMR, MIS and other reports

Key skills

a)    Qualification (E):       Degree / Diploma

b)    Industry Type:           FM Services,

c)     Overall Experience: 5 -10 years

d)    Industry Experience:3-4 years

e)    Technical Skills (E): MS Excel, MS Office & Mail communication

f)      Generic Skills (E):            Communication, Interpersonal

g)    Behaviours:               Achievement level, Teamwork, Learning attitude & Positive thinking

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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