Office Administrator

This role is for one of the Weekday's clients

Salary range: Rs 400000 - Rs 900000 (ie INR 4-9 LPA)

Min Experience: 3 years

Location: Pune

JobType: full-time

We are seeking a highly organized and detail-oriented Office Administrator with a strong background in managing business travel logistics and general administrative responsibilities. The ideal candidate will have 3 to 10 years of professional experience in office administration, with proven expertise in handling travel arrangements, calendar coordination, vendor interactions, and supporting day-to-day operations. This role is essential in ensuring the seamless functioning of our workplace and travel needs, contributing significantly to the efficiency and productivity of our teams.

Key Responsibilities:

• Travel Management:
• Plan, book, and manage domestic and international travel for employees, including flights, hotels, visas, and ground transportation.
• Liaise with travel agencies and vendors to ensure cost-effective and timely bookings.
• Maintain detailed records of travel itineraries and expenses for compliance and reporting.
• Prepare travel-related documentation and provide travel briefings to employees.
• Coordinate travel plans during events, conferences, or client meetings.
• Administrative Support:
• Oversee day-to-day office operations, including supplies management, maintenance, courier services, and vendor coordination.
• Manage executive calendars, schedule meetings, and assist in organizing company events.
• Maintain accurate documentation and filing systems, both digital and physical.
• Assist in onboarding and offboarding of employees with administrative requirements.
• Expense & Reimbursement Coordination:
• Assist employees with travel expense submissions and reimbursements.
• Ensure all expenses comply with internal policies and budget guidelines.
• Track and report travel costs for budget forecasting.
• Communication & Coordination:
• Act as a liaison between departments, vendors, and third-party service providers.
• Ensure smooth communication between leadership teams and staff.
• Support HR and operations teams with travel policies and training on procedures.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Travel Management, or a related field.
• 3–10 years of experience in office administration, with significant exposure to travel management.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and travel booking tools.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to handle last-minute changes and disruptions.
• Attention to detail and a high degree of discretion and confidentiality.

Preferred Qualifications:

• Experience working in a fast-paced corporate environment.
• Familiarity with travel compliance policies and visa processes.
• Prior exposure to working with senior executives or C-suite teams.