Office Administrator

We are looking for an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management. The ideal candidate should have strong coordination, communication, and follow-up skills, with the ability to ensure smooth office operations and maintain accurate administrative records.

Key Responsibilities

• Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
  

• Coordinate travel arrangements, meeting schedules, and company events.
  

• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
  

• Maintain employee attendance, leave records, and access control documentation.
  

• Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
  

• Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
  

• Handle incoming calls, emails, and correspondence professionally.
  

• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
  

• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
  

• Maintain an inventory of office supplies, equipment, and company assets.
  

• Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
  

• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.
  

• Maintain accurate administrative records, reports, and documentation.
  

• Identify opportunities to improve administrative processes and operational efficiency.
  

• Provide driving and transportation support for management's official travel, including client meetings, business visits, and other company-related requirements, as needed.
  

• Bachelor’s degree in Business Administration, Operations, or a related field.
  

• 2–4 years of experience in office administration, facility management, or operational coordination.
  

• Strong organizational, coordination, follow-up, and time-management skills.
  

• Good communication and interpersonal skills.
  

• Proficiency in MS Office and Google Workspace or Microsoft 365.
  

• Basic understanding of vendor management, invoice tracking, procurement, and payment coordination.
  

• Ability to maintain accurate records and handle multiple administrative tasks efficiently.
  

• Financial discipline and attention to detail when managing expenses, invoices, and renewals.
  

• Ability to coordinate effectively with HR, IT, Finance, vendors, and other internal teams.
  

• Familiarity with managing digital tools, software subscriptions, and renewal schedules is preferred.
  

• Proactive approach to problem-solving and day-to-day operational challenges.
  

• Must possess a valid four-wheeler driving licence and be proficient and confident in driving, with the flexibility to support management's official travel requirements when needed.