Activate JobCopilot
This role is for one of our clients
Industry: Operations
Seniority level: Mid-Senior level
Min Experience: 8 years
Location: Mumbai
JobType: full-time
₹17,00,000 - ₹25,00,000 a year
About the Role
We’re looking for a sharp, experienced, and highly organized Office & Executive Operations Manager to oversee the smooth functioning of our Private Equity firm’s office operations. This is a strategic hybrid role that combines office administration, executive support, and front-of-house management. You’ll be the go-to person for ensuring that our work environment reflects the professionalism and efficiency that define our brand.
You’ll work directly with the leadership team—including the CEO and Managing Directors—and play a critical role in maintaining executive productivity, enhancing internal operations, and ensuring seamless interactions with clients, investors, and stakeholders.
What You’ll Do
🏢 Office Operations & Facilities
Manage the day-to-day functioning of the office, ensuring a seamless and professional work environment
Coordinate with vendors, facility service providers, and building management for maintenance, utilities, and IT infrastructure
Oversee inventory and procurement of office supplies, ensuring operational readiness
Organize internal events, off-sites, and team-building activities in collaboration with HR
🧑💼 Executive Assistance
Provide dedicated support to the leadership team, handling complex scheduling, travel logistics, and calendar management
Arrange end-to-end travel plans: flights, hotels, ground transport, visas, and itineraries
Prepare reports, documents, and confidential communication with discretion and efficiency
Act as the gatekeeper for executive time, helping prioritize meetings and requests
💼 Front-Office & Stakeholder Interaction
Serve as the primary point of contact for high-profile visitors including investors, advisors, and business partners
Maintain a polished front-office experience that reflects the firm’s premium positioning
Answer and route calls with discretion, ensuring prompt and professional communication
🤝 Internal Coordination & Support
Liaise across departments (HR, Finance, Legal) to assist with onboarding, asset tracking, expense processing, and internal compliance
Coordinate investor and board meetings—manage logistics, prepare materials, and ensure smooth execution
Establish efficient workflows and processes to boost team productivity
What We’re Looking For
8–20 years of professional experience in office administration, executive assistance, or operations, preferably in finance, consulting, or investment environments
Strong English communication—both written and verbal—with an ability to manage correspondence professionally
Expertise in managing calendars, complex travel itineraries, and vendor coordination
Proficient in Microsoft Office, Outlook, and productivity platforms (expense tools, CRM, scheduling systems)
Highly discreet, emotionally intelligent, and capable of maintaining confidentiality at all times
Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
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