Office Coordinator

At Bal Utsav, we believe that culture eats strategy for breakfast.

As an Office Coordinator, you are not just running an office — you are designing the everyday experience of a world-changing team. You will work closely with our People and Culture team to ensure that our workspace is a seamless extension of our mission: to inspire, empower, and create lasting impact.

Your role will be a dynamic mix of office management, people experience, operational excellence, and program leadership for our prestigious Internship and Volunteer programs.

If you love turning chaos into calm, see problems before others do, and take pride in creating spaces where good work thrives — we want you on our team.

Key Responsibilities

• Office Environment Management:
  • Keep our workspace beautiful, functional, and inspiring daily. Ensure cleanliness, functionality, and a welcoming atmosphere at all times.
• Facilities and Vendor Management:
  • Oversee supplies, vendor relationships, food orders, repairs, and minor upgrades. Think of yourself as the CEO of the Office.
• Front Desk & Guest Experience:
  • Be the first impression of Bal Utsav. Answer calls, welcome visitors, and ensure every guest interaction reflects our values.
• Volunteer Program Leadership:
  • Own the volunteer journey end-to-end — from recruitment and onboarding to engagement and recognition. Ensure volunteers have meaningful, productive experiences.
• Internship Program Support:
  • Assist in recruiting, onboarding, and mentoring top talent through our internship program. Keep our intern community thriving.
• Operational Excellence:
  • Lend your planning and administrative skills to improve internal processes and support the wider Operations team.

Must-Haves

• Experience:
  • 5–7 years of facility/office management experience in a fast-paced, mission-driven environment.
  • Previous receptionist or front-office experience is essential.
  • Prior exposure to customer service or office coordination is a strong plus.
• Skills:
  • Outstanding spoken and written communication skills.
  • Meticulous attention to detail. You spot the missing comma and the crooked photo frame.
  • Proven ability to create and maintain efficient systems and processes.
  • Proficiency with MacOS, Google Workspace, and, ideally, project management tools (Slack, Monday.com etc.).

What You’re Like

• Problem Solver:
  • You see obstacles as opportunities and act without waiting for instructions.
• Action Taker:
  • You get things DONE — quickly, thoroughly, and cheerfully.
• Organized to the Core:
  • You don’t just make lists — you live by them. Chaos fears you.
• Excellent Communicator:
  • You make people feel heard, respected, and informed.
• Custodian of Culture:
  • You understand that every call answered and every visitor welcomed shapes our culture.
• Trustworthy Professional:
  • You can handle sensitive information with absolute discretion and maturity.

Location

• This role is based in Bangalore, Karnataka. Candidates must be based here or willing to relocate.

Employment Type

• Full-time (Monday to Saturday, 0800 am to 0500 pm)

Experience Level

• Mid-level (This is not suited for freshers or candidates without prior professional experience.)

A final word

• At Bal Utsav, we’re not just filling a seat. We’re inviting someone to help power our mission from the inside out.
• If you have the heart of a host, the mind of a manager, and the soul of a builder — you may be exactly who we’re looking for.