Office Coordinator

About the role

GLG is the world's leading B2B platform, connecting professionals with expertise. We connect thousands of clients to the largest global network of subject matter experts across every sector. We bring the power of insight to every great professional decision. 

GLG is looking for an upbeat, outstanding, multi-tasking Office Co-ordinator. The Office Co-ordinator at GLG will be responsible for job responsibilities that include organizing our company’s day-to-day operations, travel operations providing travel and administrative support to all our employees and coordinate all daily travel and office administrative activities. You’ll be the first impression for GLG, and we want everyone who walks through the doors to feel comfortable, happy, and recognize how seriously organized we are. 

The co-ordinator will be responsible for managing end to end travel plans domestic & international, negotiate on best rates through vendors every time there is a travel occurrence. Responsible for renewal of annual contracts with travel agencies, Hotels, Visa partners etc. Should be able to handle visa applications and formalities promptly. · Should be able to arrange forex and travel insurance for employees travelling internationally. 

Should have excellent communication skills (oral & written). Should be good at Microsoft excel. Should be able to generate monthly travel MIS thereby highlighting overall travel spends, vertical wise spends, detailing of spends made under various categories. Should keep a close watch on travel advisories issued from time to time. Ensure Compliance in all aspects of travel procedure. Should be flexible with work hours. 

 Other Responsibilities include (but are not limited to): 

• Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations. 

• Travel Management experience. 

• Providing travel advice and support to employees. 

• Managing all aspects of domestic and international travel for employees, including flights bookings, hotels bookings, transport co-ordination, visa processing as well as travel insurances. 

• Maintaining & Updating travel records both internally as well as externally. 

• Arrangement of Events and Offsite Meetings , Conference & Dinner etc. getting the best available rates from corporate deals/online/websites.