Office Coordinator

At SiteMinder we believe the individual contributions of our employees are what drive our success. That’s why we hire and encourage diverse teams that include and respect a variety of voices, identities, backgrounds, experiences and perspectives. Our diverse and inclusive culture enables our employees to bring their unique selves to work and be proud of doing so. It’s in our differences that we will keep revolutionising the way for our customers. We are better together!

What We Do…

We’re people who love technology but know that hoteliers just want things to be simple. So since 2006 we’ve been constantly innovating our world-leading hotel commerce platform to help accommodation owners find and book more guests online - quickly and simply.

We’ve helped everyone from boutique hotels to big chains, enabling travellers to book igloos, cabins, castles, holiday parks, campsites, pubs, resorts, Airbnbs, and everything in between.

And today, we’re the world’s leading open hotel commerce platform, supporting 50,000 hotels in 150+ countries - with over 130 million reservations processed by SiteMinder’s technology every year.

About the Office Coordinator role...

We are seeking an energetic, highly organized, and proactive Office Coordinator to serve as the operational backbone of our office. In this role, you will be the ultimate facilitator - managing day-to-day admin tasks, coordinating office facilities, and providing crucial support to our HR, Finance, and ICT teams.
This is a dynamic, "hands-on" position perfect for someone who thrives in a fast-paced environment, loves variety, and takes pride in creating a seamless, welcoming workplace culture.

What you'll do

• Office Coordination & Admin Support

  • Act as the primary point of contact for daily office operations, maintaining a professional and welcoming environment.

  • Manage meeting room bookings, calendar coordination, and general office logistics.

  • Handle essential administrative requests and coordinate incoming/outgoing mail and courier logistics.

• Executive Facilitation & Event Planning

  • Lead the coordination for Senior Leadership Team (SLT) and Executive Leadership Team (ELT) visits, including catering selection, room setups, and itinerary facilitation.

  • Organize and execute vibrant team events, celebrations, and internal office gatherings.

• Facilities & Pantry Management

  • Oversee daily facilities operations, ensuring the office is clean, organized, and fully functional.

  • Manage inventory and ordering for office supplies, snacks, beverages, and pantry essentials.

  • Coordinate with external vendors, building management, and maintenance contractors.

• Cross-Functional Support (HR, Finance, & ICT)

  • HR Operations: Assist with local HR tasks, including coordinating employee onboarding logistics (setting up desks, preparing welcome kits, and office orientations).

  • Finance Support: Track and manage daily office expenses, handle petty cash, and assist with basic invoice routing and expense reconciliation.

  • ICT Facilitation: Serve as the on-site liaison for the IT department—helping troubleshoot basic setup issues, managing local hardware inventory, and ensuring meeting room tech is operational.

What you'll bring

• Experience: Strong experience in office administration, facilities management, or a similar coordinator-style role.

• Skills: Strong organizational skills with the ability to prioritize tasks and multitask effectively.

• Tech Savvy: Proficient with Google Workspace. Ability to quickly adapt to internal HR, Finance, and ICT tools.

• Communication: Exceptional verbal and written communication skills with a customer-service mindset.

• Attributes: Resourceful, reliable, and discrete when handling confidential HR or financial information. A true problem-solver who brings positive energy to the team.

Our perks & benefits

• Equity so you can share in SiteMinder’s growth and success

• Mental health and wellbeing support initiatives

• Generous parental leave, including secondary carers

• Paid birthday, study, and volunteering leave each year

• Team events, social clubs, and global celebrations

• Employee Resource Groups (ERGs) for connection and community

• Ongoing investment in your growth, learning, and leadership development

Does this job sound like you? If yes, we'd love for you to be part of our team! Please send a copy of your resume and our Talent Acquisition team will be in touch.

When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process. We encourage people from underrepresented groups to apply.