Office Manager

Role: Office Manager

Location: Vadodara, Gujarat (In-Office)

Employment Type: Full-Time

Key Responsibilities

Operations & Administration

• Daily Operations: Oversee pantry management, supply procurement, and general office administration.
• Vendor Management: Source and manage relationships with local vendors and service providers.
• Reception: Manage incoming communications (calls, emails, and visitors) with professionalism and warmth.

Facilities Management

• Maintenance: Act as the primary point of contact for building management. Coordinate and oversee repairs, cleaning services, and security.
• Safety & Compliance: Ensure the office adheres to local safety regulations, fire safety protocols, and health standards.
• Environment: Maintain a safe, functional, and professional work environment at all times.

Real Estate & Relocation

• Office Scouting: Assist leadership in scouting, evaluating, and securing new office locations in Vadodara.
• Move Coordination: Manage all logistics for office moves, coordinating with vendors and local leadership.
• Setup: Oversee the initial setup of furniture, utilities, and infrastructure in new spaces.

Event Planning

• Internal Events: Organize internal team meetings and corporate outings as needed.
• Cultural Celebrations: Help to coordinate celebrations (e.g., Navratri, Diwali) to foster a positive workplace culture.

Miscellaneous

• Budget Management: Assist in the annual budgeting process and ensure spend adheres to approved financial targets.
• Assorted projects: Supports local and corporate leadership on special projects as needed.

Required Skills & Qualifications

• Experience: 3+ years of experience in Office Administration or Facilities Management.
• Relocation Expertise: Prior experience in office setup or relocation projects is highly preferred.
• Communication: Excellent verbal and written communication skills in English, Hindi, and Gujarati.
• Tech Savvy: Proficiency in Microsoft & Google workspaces.
• Proactive: Identify opportunities to improve day to day office operations, find cost savings, and communicate needs and issues with management.
• Problem Solver: Ability to manage contractors and service providers effectively to resolve facility issues quickly.