Officer 3, Corporate Administration

• IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments – portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings.

Responsibilities (how we will measure success)

The job incumbent is expected to handle low to moderate complex Corporate secretarial and administrative tasks and other legal related activities for the relevant cluster, other than the review of such activities. He/she is expected to achieve proficient level for all low to moderate complex Corporate secretarial and administrative work once confirmed in the current role.

He/she will communicate directly with clusters on secretarial and administrative matters, ensuring service excellence at all times and will be able to resolve issues under direction of the client lead.

He/she will take ownership of all tasks assigned and any task delivered will be accurate, well-presented, meet quality standards, on time and in full.

Tasks (what does the role do on a day-to-day basis)

• Manage corporate secretarial processes and documentation
• Draft and review corporate documents including  resolutions, minutes, and filings
• Manage banking administration and tax administration in several online platforms 
• Perform a wide variety of assigned corporate and trust administration tasks accurately and in a timely manner
• Review daily client AML screening and escalate to the local cluster for consideration, where appropriate.
• Conduct adverse media searches and other ad-hoc client screening as requested by the local cluster.
• Build and maintain relationships with different stakeholders, while managing routine queries
• Monitor and ensure compliance with statutory and regulatory requirements across multiple entities
• Review and process corporate changes while maintaining accurate records and systems ensuring good data governance and integrity

Key competencies for position and level (see Group Competency model)

• Customer focus
• Communicates effectively
• Plans and delivers
• Interpersonal savvy
• Result orientated
• Professional attitude
• Multitasking
• Critical thinking – analytical and problem solving

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Accuracy
• Accountability
• Discipline
• Attention to detail
• Collaboration
• Proactivity
• Organised
• Resilience
• Drive to succeed
• Reliable and trustworthy

Required Experience

Education / professional qualifications:

• Degree holder in relevant discipline (e.g. Risk Management, Law, Accounting, Finance etc)
• Professional qualifications in ICSA, TEP or ICA would be an advantage

Background experience:

• Minimum 2 years’ experience in the Trust & Corporate Sector
• Experience in a similar role would be an advantage

Technical:

• Knowledge of company secretarial duties and responsibilities
• Knowledge of the finance Industry
• Knowledge of Anti-Money Laundering responsibilities.

Computer / software knowledge:

• Competent at the advanced level of MS Office Word and Excel

Languages:

• Fluent in English